Financial Coordinator for University Bands
2 weeks ago
Ensure seamless operational management of the University Bands office, providing support to the Director of Bands and maintaining student databases, telephone systems, and email correspondence. Supervise student staff and oversee general office functions, including file maintenance and coordination of activities.
Administrative Accounting and Processing:
Manage all aspects of accounting and purchasing for the Longhorn Bands, reconciling accounts monthly and accurately tracking expenses. Procure supplies in accordance with state law and university policy, process payment vouchers, and maintain the Procurement Card. Ensure purchases are documented in accordance with university policy and make timely payments to vendors using the University mainframe system and secondary accounting systems such as Concur and ARMS.
Prepare spreadsheets using Microsoft Excel and Adobe PDFs to maintain accurate records of all band accounts.Travel Management:
Arrange travel and hotel reservations for all University Bands ensembles, including the Longhorn Marching Band, Longhorn Pep Band, Wind Ensemble, Symphony Band, and Chamber Winds. Process necessary paperwork before and after travel, including RTAs and reimbursements, in compliance with university procedures.
Student Scholarships and Service Awards:
Coordinate and process scholarships and service awards for qualifying students within the Bands Department.
Assist with Special Projects:
Participate in special projects assigned by the band faculty, contributing to the success of the University Bands.
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