Administrative Coordinator

4 weeks ago


Chino, California, United States Scott Manufacturing Solutions, Inc. Full time

Job Title: Administrative Assistant

Job Summary:

We are seeking a highly skilled and organized Administrative Assistant to join our team at Scott Manufacturing Solutions, Inc. The ideal candidate will have experience in administrative support, reception, and accurate note-taking. They will be responsible for performing basic office tasks, such as data entry, answering phones, taking messages, maintaining, and updating filing and calendars.

Key Responsibilities:

  • Assist a large team, filling in where needed.
  • Take initiative in daily tasks and never wait to be told what to do.
  • Be a team player where the success of the team is the goal.
  • Perform basic office tasks, such as data entry, answering phones, taking messages, maintaining, and updating filing and calendars.
  • Keep busy Managers, Directors, and Executives informed on all tasks and deadlines.
  • Update Managers, Directors, and Executives while out of office on essential items and activities to prevent blindsiding.
  • Document diligent minutes in meetings.

Requirements:

  • Experience in administrative support, reception, and accurate note-taking.
  • Computer literacy is required.
  • Knowledge of Company Operations and Logistics is preferred.
  • English grammar proficiency is required.
  • Attention to detail is required.
  • Expert in task management.
  • Extremely Organized.
  • Managing priorities and working with autonomy to meet deadlines and results.
  • Able to use discretion and keep things private.
  • Dedicated, focused, and flexible with constantly shifting priorities.
  • Interact with team members, professional consultants, customers, and suppliers.
  • Comfortable making decisions 'on the fly'.
  • Support staff with managing electronic and paper communications, including drafting letters and emails as required.
  • Occasionally organize offices and desks for staff.
  • Organizing internal and external meetings.
  • Assisting in preparing agendas for meetings and taking meeting minutes.
  • Occasionally organizing and coordinating events, functions, training, and restaurant bookings.
  • Ask greater questions because clarity and good judgment are a must.
  • Regularly tour the production floor with the Team to get to know the staff.

About Scott Manufacturing Solutions, Inc.

Scott Manufacturing Solutions, Inc. is a leader in designing and producing medium voltage pole- and pad-mounted equipment for the American utility and adjacent industries. We provide customers with complete, fully customized power distribution solutions built to the highest quality standards.

We are building a world-class company at Scott Manufacturing Solutions, Inc., and the way we do that is by living our core values, supporting our company's vision, and working together towards one common goal to be always at our best through continuous and never-ending improvements.



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