Accounts Payable Manager
6 days ago
At SWBC, we are seeking a highly skilled and experienced Accounts Payable Manager to join our team. As an Accounts Payable Manager, you will be responsible for overseeing the accounts payable process, ensuring timely and accurate payments, and maintaining a high level of customer satisfaction.
Key Responsibilities:- Supervise and train accounts payable staff to ensure efficient and accurate processing of invoices and payments.
- Oversee the accounts payable process for multiple SWBC entities, including Corporate.
- Review and approve invoices for distribution and payment, working closely with division leaders to obtain necessary approvals.
- Collaborate with Treasury to determine cash flows, wire transactions, and voided transactions.
- Research and reconcile accounts payable activity, preparing correcting journal entries as necessary, and informing accounts payable staff of coding changes on repetitive invoices.
- Monitor the accounts payable mailbox to ensure SLAs are being met.
- Monitor the workload in the accounts payable mailbox to ensure timely processing of paper and electronic invoices, and monitor the status of pending invoices by working closely with accounting staff and cost center managers for timely resolution of outstanding issues.
- Audit invoices over a certain dollar threshold, validating appropriate general ledger and cost center coding.
- Review and approve vendor setup and maintenance requests.
- Work with vendors to resolve disputed invoice amounts.
- Review and research vendor statements, raising questions related to invoices when necessary.
- Process expense reports and provide reporting.
- Oversee Corporate credit card processing and reporting.
- Audit employee expense reports.
- Review and approve manual journal entries.
- Coordinate the monthly close of the Accounts Payable subledger.
- Review and record monthly accruals for expense reports, credit card transactions, and invoices.
- Balance sheet reconciliations for Accounts Payable and employee expense reimbursement related accounts.
- Oversee weekly payments and settlements.
- Coordinate and prepare manual checks when necessary.
- Annual 1099 review and processing for all SWBC entities.
- Review and submit documentation for annual audit requests.
- Assist in development and testing of Accounts Payable and other general ledger automated enhancements, including writing business requirements.
- Work closely with the FINBI team to assist in the automation and improvement of accounts payable processes.
- Special Projects as needed.
- High school diploma or equivalent required; Bachelor's degree preferred.
- Minimum of six (6) years of accounts payable experience.
- Strong working knowledge of accounting principles.
- Working knowledge of electronic invoice processing and payment.
- Excellent interpersonal, organizational, and communication (both written and oral) skills.
- Working knowledge of personal computers to include MS Word, Excel, and Internet.
- Able to use basic office equipment to include computers, copiers, and/or fax machines.
- Able to exhibit and exercise sound judgment while working under moderate supervision.
- Able to sit for long periods of time gathering, updating, and validating accounting transactions.
- Able to stoop, kneel, and stand to retrieve files.
- Able to lift 10-20 lbs. of loan papers, files, and other documents.
- Competitive overall compensation package.
- Work/Life balance.
- Employee engagement activities and recognition awards.
- Years of Service awards.
- Career enhancement and growth opportunities.
- Leadership Academy and Mentor Program.
- Continuing education and career certifications.
- Variety of healthcare coverage options.
- Traditional and Roth 401(k) retirement plans.
- Lucrative Wellness Program.
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