Executive Support Specialist

4 weeks ago

Lubbock, Texas, United States Grimes Insurance Agency, Inc. Full time
About Grimes Insurance Agency, Inc.Grimes Insurance Agency, Inc. is a reputable insurance agency dedicated to delivering exceptional service and tailored insurance solutions to our clients. We are seeking a highly organized and proactive Executive Assistant to support our leadership team, contributing to the overall efficiency of our business operations.

Job Summary:The Executive Assistant will provide high-level administrative support to the executive leadership team, including managing schedules, coordinating meetings, handling communications, and performing a variety of tasks to ensure the smooth running of the office. This role requires a motivated individual with excellent communication skills, the ability to multitask, and a keen attention to detail.

Key Responsibilities:
  • Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
  • Coordinate internal and external meetings, including preparation of meeting materials and agendas.
  • Handle and prioritize all incoming communications, including emails, phone calls, and letters.
  • Prepare reports, presentations, and other documents as needed by the executive team.
  • Assist with the preparation of confidential and sensitive materials including employee related documents.
  • Serve as a liaison between the executive team and internal/external stakeholders.
  • Support the leadership team in organizing and executing company events, presentations, and other projects.
  • Perform general administrative tasks such as electronic filing, copying, and data entry.
  • Manage office supplies and handle other office management duties as needed.

Qualifications:
  • Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
  • Strong organizational skills with the ability to multitask and prioritize effectively.
  • Excellent verbal and written communication skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).
  • Ability to work independently with minimal supervision.
  • High level of professionalism, discretion, and confidentiality.
  • Strong attention to detail and problem-solving skills.
  • Familiarity with the insurance industry is a plus, but not required.

Benefits:
  • Competitive hourly base pay based on experience.
  • Health, dental insurance.
  • Paid time off and holidays.
  • 401(k) with company match.
  • Opportunities for career development and growth within the company.

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