Fiscal Compliance Specialist

2 weeks ago

Tampa, Florida, United States Moffitt Cancer Center Full time
About the Role

Moffitt Cancer Center is seeking a highly skilled Fiscal Compliance Specialist to join our team. As a key member of our research administration structure, you will be responsible for ensuring the fiscal compliance of sponsored projects, preparing Sponsor Financial Reports, and managing subrecipient relationships.

Key Responsibilities
  • Fiscal Compliance:
    • Provide final approval for all labor cost transfers and grant expenses transfers prepared by Research Financial Analysts (RFA)s and approved by Division Administrators (DA)s relating to all sponsored funding for the Cancer Center.
    • Provide a financial and compliance advisory role to Principal Investigators (PI), DA and RFA within the Institution as it relates to expenditure of federal funds or other sponsored funding.
    • Review and approve budget transfer requests prepared by RFAs, ensuring compliance with sponsor guidelines.
    • Prepare and/or submit prior approval requests to Sponsors e.g. effort reduction, rebudgeting, carryforwards as requested by PIs, RFAs and/or DAs.
    • Review documentation provided by OSR along with sponsored research awards/contracts, to ensure appropriate activity setup in Lawson relating to award specifics, i.e. date range, budget categories, billing attributes and audit reporting, works with OSR to resolve any issues relating to these items.
    • Provide critical control over required subrecipient monitoring relating to Federally funded sponsored awards by reviewing the contract, committing the funds in Lawson, and reviewing invoices for allowability and period of performance. Additionally, works with Principal Investigator to receive programmatic approval of work performed. Communicates concerns regarding invoicing to subcontractor and resolves billing issues, prior to authorizing payment of invoice.
    • Ensure records are maintained in accordance with federal guidelines to support the OMB Federal Uniform Grant Guidance, State requirements and other Grant Sponsor requirements.
    • Maintain knowledge of federal grant guidelines, and Institutional policies impacting sponsored research awards/contracts.
    • Assist in the resolution of issues associated with faculty and staff effort reporting as required under federal guidelines (2 Codes of Federal Regulations: Uniform Guidelines (UG), OMB Circular A-110, A-122 and A-133.
    • Assist in the resolution of other grant compliance issues working with the sponsoring agency, the Principal Investigator and OSR, if needed.
    • Responsible for final reconciliation and processing of the grant account prior to closeout.
    • Responsible for the timely preparation of accurate financial status reports to external agencies.
    • Prepare final close out documentation for authorization, including the use of any unused funds in accordance with the sponsor guidelines.
    • Actively participate in the annual UG audit providing documentation to auditors (external/agency or internal) as requested.
    • Contribute to the annual Financial Statement audit as support for requested items are requested.
    • Assist in the development of monitoring tools to ensure compliance with high risk areas i.e. salary cap.
  • Post Award Accounting:
    • Perform monthly verification checks to ensure the appropriate revenue recognition and billing for sponsored research awards.
    • Send invoicing for Sponsored Research awards as required after the monthly billing process.
    • Monthly perform an analysis of outstanding A/R relating to grant activities, and communicate A/R balances as high risk for reserve of A/R
    • Monitor research bank account for payments.
    • Apply payments for Sponsored projects in Lawson.
  • Other:
    • Work on department specific projects as needed.
    • Continually challenge the business processes by looking for new ways to enhance the efficiency and effectiveness of each process.

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