Senior Personal Assistant to C-Level Executive

3 weeks ago


New York, New York, United States Vertex Global Solutions Full time
Opportunity Overview: We are seeking a Senior Personal Assistant to C-Level Executive to join our team. This is a unique opportunity to work with a dynamic Senior Partner who is known for their high-profile client base and significant contributions to the firm. As a Senior Personal Assistant, you will be responsible for managing the Partner's personal and professional life, allowing them to focus on their legal practice and client relationships. Key responsibilities include managing calendars, scheduling appointments, coordinating travel arrangements, and handling correspondence. Additionally, the Senior Personal Assistant will liaise with high-profile clients and stakeholders, maintain confidentiality, and represent the Partner effectively in various social and professional settings.

Responsibilities:
  • Manage the Partner's personal calendar, scheduling appointments, meetings, and events with attention to detail and confidentiality.
  • Coordinate travel arrangements, including flights, accommodations, and itineraries, ensuring seamless logistics for both personal and professional commitments.
  • Assist with personal tasks and errands, providing support to ensure a balanced lifestyle for the Partner.
  • Liaise with high-profile clients and stakeholders, maintaining professionalism and discretion at all times.
  • Collaborate with the Partner's legal practice assistants to streamline operations and enhance productivity.
  • Handle correspondence, including managing emails, phone calls, and messages, prioritizing urgent matters as necessary.
  • Prepare and organize documents and materials for meetings and events, ensuring the Partner is well-prepared.


Qualifications: To succeed in this role, you will need a Bachelor's degree and 3-5 years of proven experience as a Personal Assistant or in a similar role to a C-level individual. You should possess exceptional organizational and multitasking skills, strong communication skills, discretion, and confidentiality. Experience in a fast-paced environment and adaptability to changing priorities are also essential.
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