Hotel Executive Meeting Coordinator

1 day ago

College Park, Maryland, United States Southern Management Companies, LLC. Full time
Job Title: Executive Meeting Manager

We are seeking a highly motivated and experienced Executive Meeting Manager to join our team at Southern Management Companies, LLC. The ideal candidate will have a proven track record of success in sales and event planning, with a strong understanding of the hospitality industry.

Job Summary:

The Executive Meeting Manager will be responsible for negotiating guest room rates and hotel services, producing and reviewing sales contracts, and working closely with other hotel departments to facilitate services. The successful candidate will also be responsible for maintaining professional levels of communication with clients and team members, actively prospecting and qualifying new business, and arranging and conducting special events and site inspections.

Key Responsibilities:
  • Negotiate guest room rates and hotel services within approved booking guidelines
  • Produce, review, and present all sales contracts, rate agreements, and banquet event orders (BEOs)
  • Work closely with other hotel departments to facilitate services
  • Maintain professional levels of communication with clients and team members
  • Actively prospect and qualify new business
  • Arrange and conduct special events and site inspections
  • Confirm event-related information with clients and organize/disseminate information to all departments
  • Create floor plans for the best use of space for each event
  • Obtain guarantees of F&B events for banquets and kitchen and advise if any great deviation in number occurs
  • Responsible for sufficiently monitoring and modifying room block and food and beverage covers
  • Fully knowledgeable of liquor and fire safety laws and regulations
  • Attend and participate in departmental communication meetings, staff meetings, BEO meetings, sales meetings, credit meetings, and food and beverage meetings
  • Responsible for following the guidelines/deadlines per department standard operating procedures
  • Ensure proper collection of funds for meetings and events
  • Responsible for producing group resumes on a weekly basis
  • Acknowledge all guests and respond promptly to their needs
  • Familiarity with all hotel services/features and local attractions/activities
  • Contribute to the team's success by accomplishing tasks and assisting with projects as needed
  • Maintain knowledge and compliance with departmental policies, service procedures, and standards
Requirements:
  • 3 years of demonstrated sales experience, preferably in a hospitality or food and beverage environment
  • High School Diploma or equivalent required; Associate's degree in a relevant field preferred
What We Offer:

We offer a competitive salary and benefits package, including health, dental, and vision insurance, company-paid group term life and AD&D insurance, traditional and ROTH 401(k) with company contribution, paid holidays, paid time off, pay for bereavement/funeral leave and jury duty, continuing education, and more.

Benefits eligibility is dependent on Team Member Status, and all benefits are subject to change or cancellation at any time.

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