Executive Coordinator for UHNW Family

4 weeks ago

Miami, United States Entourage Collection Ltd Full time
Job Description

This is a dynamic and upbeat position as an Executive Coordinator for a busy executive and his family. The role will report to the executive and family with some oversight from the Executive Assistant.

The ideal candidate would work 2-3 days per week or as needed from the family home in Miami Beach, FL. The remaining days would be remote / work from home.

Travel to additional locations (NYC, popular US holiday areas, etc.) will be required on an as needed basis.

Key Responsibilities:

  • Home Management: Order personal items (home supplies, clothes, etc.), manage domestic workers in various homes, coordinate vendors in various homes, and coordinate deliveries and various household services.
  • In-person visits to Miami, NYC, and other locations as needed.

Personal Management:

  • Handle miscellaneous tasks for children, book and coordinate personal appointments, and handle various tasks for family members as needed.

Travel Management:

  • Work with Executive Assistant to book and manage travel for family and manage travel information for family.

Miscellaneous:

  • Create regular reports.
  • Maintain databases, and keep records.

Requirements:

  • Bachelor's Degree preferred and a minimum of 3 years' experience in a related role.
  • Bi-lingual or fluent in Spanish and English.
  • Prior experience in private Personal Assistant role.
  • Superior organisational skills and meticulous attention to detail.
  • Proven ability to manage a busy household.
  • Exceptional interpersonal skills.
  • High level of integrity, and discretion.
  • Excellent verbal and written communication skills.
  • Experience in booking travel and accommodations.
  • Experience with software such as Microsoft Word, Excel, Outlook and PowerPoint.
  • Advanced typing, record keeping, and organisational skills.
  • Working knowledge of computers, printers, copiers, and scanners.
  • Available as needed for evening or weekend check-ins and domestic travel to out-of-state households.
  • Must love children and dogs.

Benefits:

  • Health Insurance.
  • 2 weeks paid vacation.
  • 11 paid holidays.

Compensation:

  • Circa $100,000 annually, dependent on experience.
  • Generous annual discretionary bonus.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

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