Executive Office Coordinator

1 month ago


miami, United States Posner Group Full time

The Posner Group is a dynamic private family office with a rich history of growth and success.

We are actively seeking an experienced Senior Administrative Assistant to join our team. As a full-time, salaried position, this role offers a competitive compensation package that varies based on experience.

Key Responsibilities:

  • Provide high-level administrative support to executives
  • Prepare and edit correspondence, communications, presentations, and other documents
  • Conduct research, collect and analyze data to prepare reports and documents
  • Perform data entry and maintain accurate records
  • Handle accounting tasks, including managing financial transactions and maintaining records in QuickBooks
  • Generate financial reports, track expenses, and reconcile accounts using QuickBooks
  • Assist with project coordination and follow up on action items
  • Proofread documents for accuracy and completeness
  • Manage office supplies and equipment inventory
  • Handle incoming calls, take messages, and route correspondence appropriately

About the Position:

This is a fantastic opportunity for an experienced administrative professional to take their skills to the next level. Our ideal candidate will be highly organized, detail-oriented, and able to work independently with minimal supervision.

A successful candidate will possess:

  • An Associate's or Bachelor's degree
  • Proven experience as an executive administrative assistant or in a similar role
  • Strong problem-solving skills and ability to work independently
  • Proficient in Microsoft Office
  • Excellent time management skills with proven ability to meet deadlines
  • Effective communicator
  • Natural organizer/planner
  • Ability to maintain confidential and meticulous records
  • Productive with numerous responsibilities
  • Adept at numbers/math
  • Eager to learn
  • Practiced in customer service

Benefits include paid vacation, paid personal days, paid holidays, paid parking, and bonus.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required for this job. Duties, responsibilities, and activities may change at any time with or without notice.



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