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Office Support Specialist

2 months ago

Deer Park, Texas, United States SCO Family of Services Full time

Position Overview

Role Summary

  • Manage and direct incoming phone communications; ensure calls are appropriately routed
  • Oversee mail, publications, and various forms of correspondence; prepare responses for standard inquiries
  • Draft memos, reports, and meeting documentation while upholding confidentiality standards
  • Establish and maintain organized filing systems; ensure proper filing of correspondence and documents
  • Duplicate documents as required
  • Independently handle financial responsibilities: manage billing, invoices, petty cash, and purchase orders in accordance with organizational protocols
  • Compile and submit monthly census reports to the financial department
  • Monitor and manage office supply inventory; initiate orders as necessary
  • Coordinate repairs and maintenance for office equipment
  • Track and manage mobile devices, including collection and storage of unused equipment
  • Receive and process incoming shipments
  • Assist in scheduling appointments and meetings
  • Maintain records related to vehicle repairs
  • File and distribute requisitions and certificates as needed
  • Generate bi-weekly reports on overtime
  • Update account information for ATM cards
  • Submit Green Purchase Orders to the Accounts Payable department
  • Execute additional tasks as directed by management