Assistant Property Manager

2 hours ago

Spring, Texas, United States Ascend Talent Solutions Full time
Assistant Property Manager Job Description

Ascend Talent Solutions is seeking a highly skilled and organized Assistant Property Manager to join our team. The ideal candidate will have a strong background in finance and building operations, with excellent communication skills and the ability to develop strong relationships with tenants and vendors.

Key Responsibilities:

  • Manage all tenant correspondence, move-ins and move-outs, and preparation of all related documents
  • Participate in all aspects of the property budget and monthly variances
  • Assist Property Manager with the aging report and following up on delinquencies
  • Assist in overseeing various capital and TI projects and independently manage smaller construction projects
  • Interface with tenants and vendors on work order requests, on-site maintenance, improvement projects and events
  • Assist Property Manager with all tenant Common Area Maintenance (CAM) charges, tax assessments, and other miscellaneous billing adjustments
  • Prepare tenant lease abstracts
  • Prepare vendor agreements
  • Split and code invoices and research issues with vendor invoice and ensure tenant billbacks have been processed
  • Track accruals of vendor invoices for accurate month-end reporting
  • Assist with variance explanations on expense related items
  • Ensure tenant files are complete and in compliance with building standards
  • Responsible for leading regular inspections of properties with janitorial and other building service providers
  • Develop SOWs and RFPs for recurring and one-time services
  • Oversee tenant and vendor insurance certificates
  • Develop strong relationships with tenants and vendors

Requirements:

  • 3 years as a Property Coordinator or Administrator
  • Strong knowledge of finance and building operations with excellent communication skills
  • Highly proficient in Microsoft Excel, Word, and Outlook, Yardi, MRI, Timberline, Building Engines, and other commercial real estate software programs
  • Professional with exceptional problem solving and analytical skills
  • Excellent customer service skills and ability to develop long term relationships with tenants
  • Bachelor's degree required

Benefits:

  • Medical, Dental, Vision, PTO and PST

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