Assistant Property Manager
2 hours ago
Ascend Talent Solutions is seeking a highly skilled and organized Assistant Property Manager to join our team. The ideal candidate will have a strong background in finance and building operations, with excellent communication skills and the ability to develop strong relationships with tenants and vendors.
Key Responsibilities:
- Manage all tenant correspondence, move-ins and move-outs, and preparation of all related documents
- Participate in all aspects of the property budget and monthly variances
- Assist Property Manager with the aging report and following up on delinquencies
- Assist in overseeing various capital and TI projects and independently manage smaller construction projects
- Interface with tenants and vendors on work order requests, on-site maintenance, improvement projects and events
- Assist Property Manager with all tenant Common Area Maintenance (CAM) charges, tax assessments, and other miscellaneous billing adjustments
- Prepare tenant lease abstracts
- Prepare vendor agreements
- Split and code invoices and research issues with vendor invoice and ensure tenant billbacks have been processed
- Track accruals of vendor invoices for accurate month-end reporting
- Assist with variance explanations on expense related items
- Ensure tenant files are complete and in compliance with building standards
- Responsible for leading regular inspections of properties with janitorial and other building service providers
- Develop SOWs and RFPs for recurring and one-time services
- Oversee tenant and vendor insurance certificates
- Develop strong relationships with tenants and vendors
Requirements:
- 3 years as a Property Coordinator or Administrator
- Strong knowledge of finance and building operations with excellent communication skills
- Highly proficient in Microsoft Excel, Word, and Outlook, Yardi, MRI, Timberline, Building Engines, and other commercial real estate software programs
- Professional with exceptional problem solving and analytical skills
- Excellent customer service skills and ability to develop long term relationships with tenants
- Bachelor's degree required
Benefits:
- Medical, Dental, Vision, PTO and PST
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