Administrative Coordinator
3 days ago
We are seeking an experienced Administrative Coordinator to support the day-to-day operations of one of our Mutuals in Leisure World of Maryland.
The ideal candidate will have three or more years of experience providing administrative support services. An Associate's degree (AA) or equivalent from a two-year college or technical school is preferred.
This position requires a customer service approach in dealing with a wide variety of owner, resident, renter, and contractor issues. Office hours are Monday - Friday, 8:30 a.m. - 5:00 p.m.
The role involves:
- Greeting scheduled visitors and directing them to the appropriate area or person
- Answering and screening phone calls for the Property Manager, arranging conference calls and/or meetings as necessary
- Reading and routing incoming mail, locating and attaching the corresponding file to correspondences requiring response from the Property Manager
- Preparing outgoing mail and correspondences, including email and faxes
- Preparing and logging service memos for work to be performed by maintenance and housekeeping personnel, following through to ensure timely completion to the satisfaction of the party receiving the service
- Attending Board of Directors meetings as Recording Secretary and typing official minutes of the meeting
- Assisting the Property Manager by supporting the work of the committees of the Mutual, attending committee meetings as Recording Secretary and typing official minutes as directed by the Property Manager
- Maintaining and updating the Mutual's business files and records, including preparing a log of monthly invoices to ensure timely payment of mutual obligations and the ability to retrieve documents as needed
- Creating and maintaining required records and files on all owners, residents, and renters in an accessible manner, including universal database system, owner/resident/renter profiles, move-in/move-out dates, settlement sheets, entry codes, personal electronic entry devices, and telephone numbers
- Providing timely updated information regarding resident information to LWMC Accounting, IT, and Management for inclusion in information databases
- Coordinating all resident move-in and move-out activities in the Mutual in accordance with the Mutual's Rules and Regulations
A competitive salary and excellent benefits package are offered. If you want to take your career to the next level, we encourage you to apply.
What We OfferSalary: $24-$28 per hour based on experience
Benefits: Medical, Dental, Vision, Life, LTD, and 401(k)
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