Financial Operations Specialist

1 day ago


Kearny, New Jersey, United States Vaco Full time
Job Title: Finance Coordinator

At Vaco, we are seeking a highly skilled Finance Coordinator to join our team. As a key member of our finance team, you will be responsible for overseeing accounts payable, payroll, and accounts receivable.

Key Responsibilities:
  • Accurately record vendor payments in accounting software
  • Manage invoice approvals and processing workflows
  • Maintain strong vendor relationships and resolve payment issues
  • Conduct weekly payment runs and update records
  • Process employee expense reimbursements in compliance with policies
  • Onboard new vendors and complete necessary documentation
  • Assist with the annual audit by ensuring accurate financial records
Additional Responsibilities:
  • Manage and accurately record all incoming payments
  • Follow up on outstanding invoices for timely collections
  • Ensure correct revenue recording in accounting software
  • Handle manual invoicing as needed
  • Manage customer interactions regarding refunds and chargebacks
  • Apply discounts and process various payment methods accurately
  • Oversee customer invoice collections and follow up on balances
  • Manage customer invoicing inquiries
Requirements:
  • Bachelor's degree in Finance, Accounting, Business Administration, or a related field
  • 3-5 years of experience in finance or accounting, with a strong focus on accounts payable, payroll, and accounts receivable

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.



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