Office Coordinator
2 days ago
Gateway Rehabilitation Center is seeking a highly organized and detail-oriented Office Administrator to provide administrative support to our Department of Corrections site. This role involves a range of tasks, including patient admissions, word processing, and filing duties.
Key Responsibilities- Process patient admissions, discharges, and transfers in a timely and accurate manner.
- Complete pre-admission and admission intakes, ensuring all necessary information is collected and documented.
- Perform word processing and filing duties, maintaining accurate and up-to-date records.
- Process Resident Budget Sheets, weekly checks, and monetary deposits, ensuring all financial transactions are accurate and secure.
- Generate and respond to correspondence, including letters and emails, in a professional and timely manner.
- Act as the program's receptionist, answering phone calls, directing inquiries, and providing information to visitors.
- Sort and distribute mail, ensuring all correspondence is delivered to the correct personnel.
- Prepare and submit daily, weekly, and monthly reports to the Department of Corrections, maintaining accurate and up-to-date records.
- Correct accuracy of daily patient counts provided to the Department of Corrections when necessary.
- Order and maintain inventory of office supplies and forms, ensuring all necessary materials are available.
- Ensure office equipment is functional and in good working order.
- Assist with preparation of licensing and accreditation visits as needed, ensuring all necessary documentation is prepared and available.
- Maintain information on staff training hours, ensuring all personnel are up-to-date on required training.
- Perform monitor duties as needed, ensuring all necessary tasks are completed and records are accurate.
- High school diploma or equivalent required.
- Post-secondary education preferred.
- Two years of office experience preferred.
- Department of Corrections facility.
- Favorable working conditions.
- Minimal physical demands.
- Mental demands include attention to detail and accuracy.
Gateway Rehabilitation Center is an equal opportunity employer.
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Office Coordinator
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