Office Coordinator

2 days ago


Erie, Pennsylvania, United States Gateway Rehabilitation Center Full time
Job Summary

Gateway Rehabilitation Center is seeking a highly organized and detail-oriented Office Administrator to provide administrative support to our Department of Corrections site. This role involves a range of tasks, including patient admissions, word processing, and filing duties.

Key Responsibilities
  • Process patient admissions, discharges, and transfers in a timely and accurate manner.
  • Complete pre-admission and admission intakes, ensuring all necessary information is collected and documented.
  • Perform word processing and filing duties, maintaining accurate and up-to-date records.
  • Process Resident Budget Sheets, weekly checks, and monetary deposits, ensuring all financial transactions are accurate and secure.
  • Generate and respond to correspondence, including letters and emails, in a professional and timely manner.
  • Act as the program's receptionist, answering phone calls, directing inquiries, and providing information to visitors.
  • Sort and distribute mail, ensuring all correspondence is delivered to the correct personnel.
  • Prepare and submit daily, weekly, and monthly reports to the Department of Corrections, maintaining accurate and up-to-date records.
  • Correct accuracy of daily patient counts provided to the Department of Corrections when necessary.
  • Order and maintain inventory of office supplies and forms, ensuring all necessary materials are available.
  • Ensure office equipment is functional and in good working order.
  • Assist with preparation of licensing and accreditation visits as needed, ensuring all necessary documentation is prepared and available.
  • Maintain information on staff training hours, ensuring all personnel are up-to-date on required training.
  • Perform monitor duties as needed, ensuring all necessary tasks are completed and records are accurate.
Requirements
  • High school diploma or equivalent required.
Preferred Requirements
  • Post-secondary education preferred.
  • Two years of office experience preferred.
Work Environment
  • Department of Corrections facility.
  • Favorable working conditions.
  • Minimal physical demands.
  • Mental demands include attention to detail and accuracy.

Gateway Rehabilitation Center is an equal opportunity employer.



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