Administrative Assistant, Legal Support
4 weeks ago
Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our contracts team at HarperCollins Publishers. In this role, you will be responsible for updating and verifying author contract data in Biblio, as well as collecting financial, compliance, and other information from authors.
Key Responsibilities:
- Verify author contract information against existing Biblio data and update Biblio as necessary
- Process change requests in Biblio and distribute them throughout the company as needed
- Upload and tag author contracts into Harper's digital contract search and retrieval system
- Register copyrights and work with editorial, finance, and other groups to answer questions about author agreements
- Obtain and process tax, payment, estate, and other documents from authors
- Review author and vendor compliance questionnaires
- Perform other tasks as needed to maintain author data systems
Requirements:
- 4-year college degree or equivalent work experience
- Minimum 2 years of work experience assisting someone in a management position
- Excellent communication skills to interact with internal managers and outside agents and authors
- Knowledge of Biblio or Docushare is a plus
- Strong organizational skills and attention to detail
- Ability to exercise professionalism, poise, and tact in all verbal and written correspondence
- Strong time management skills and ability to set priorities under pressure
- Willingness to take initiative and complete projects under general supervision
- Proficient knowledge of MS Office and MS Excel
- Good judgment and practicality
HarperCollins Publishers is a company that values diversity and inclusion. We strive to create a work environment that is welcoming and respectful to all employees. If you are passionate about books and have a strong work ethic, we encourage you to apply for this exciting opportunity.
Compensation:
The salary for this position is $45,000-$50,000. We offer a comprehensive and highly competitive benefits package, including physical health, retirement, and savings benefits, as well as caregiving, emotional wellbeing, transportation, and other benefits. We tailor our offers within the range based on the selected candidate's experience, industry knowledge, technical and communication skills, and other factors that may prove relevant during the interview process.
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