Accounts Payable Specialist

1 month ago


Nashville, Tennessee, United States Aegis Sciences Corp Full time
Accounts Payable Specialist

The Accounts Payable Specialist is responsible for assisting in all aspects of Accounts Payable, including gathering, coding, verifying, recording, and paying vendor invoices. This role ensures invoices, check remittances, contracts, and other correspondence are properly filed.

Key Responsibilities:
Verify vendor invoices for accuracy
Code invoices for proper financial statement recording
Match invoices to purchase orders and related receipts
Ensure proper documentation or approvals for each invoice
Enter approved invoices into the payables system
Communicate with buyers to resolve invoice discrepancies with vendors and ensure accurate calculation of discounts
Reconcile general ledger accounts and monitor open PO reports as assigned
Coordinate with Accountants to obtain PO invoices for timely setup of assets
Resolve invoice disputes with vendors
Generate and distribute vendor payments
Organize payables paperless filing system
Prepare month-end accrual for unrecorded invoices
Utilize Excel to import large invoices and prepare other worksheets as assigned
Prepare T&E monthly import files
Assist in creating and verifying various financial reports related to budgeting, cost analysis, and variance/monthly reports
Prepare reports and gather information for management as required

Requirements:
An Associate's Degree in Accounting or Finance is required; a Bachelor's Degree in Accounting or Finance is preferred
With a Bachelor's Degree in Finance or Accounting, no additional experience is required; with an Associate's degree, a minimum of two (2) years of accounts payable or related experience is required
Intermediate Excel and Outlook experience is required
Excellent written and verbal communication skills and ability to interact with staff at all levels is required

Aegis Sciences Corporation is an Equal Opportunity Employer

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