Assistant Director of Property Management

6 days ago

Brentwood, Tennessee, United States Alpha Omicron Pi Sorority Full time
Assistant Director of Property Management Job Description

About the Role:

We are seeking a highly skilled and motivated Assistant Director of Property Management to join our team at Alpha Omicron Pi Sorority. As a key member of our Property Management team, you will be responsible for providing exceptional customer service to our stakeholders, ensuring the maintenance and upkeep of our facilities, and collaborating with our Property team to achieve our goals.

Key Responsibilities:

  • Field emails and calls requesting assistance with projects, repairs, maintenance, and routine operations
  • Responsible for oversight of all repair and maintenance in facilities
  • Responsible for initiating quotes from vendors, ensuring competitive pricing and quality service
  • Initial review of vendor contracts to ensure compliance with AOII policies and procedures
  • On call for emergency emails and/or phone calls relating to house operations
  • Work with Assistant Director of Properties (ADP) on closing of chapter facilities for breaks and summer
  • Maintain a strong relationship with AOII stakeholders and local employees
  • Follow all operational processes and reporting to ensure adequate communication of key stakeholders
  • Assist with any complaints on the chapter facility
  • Report needed large projects for future Capex
  • Work with ADPs on budgetary line items for each academic year
  • Assist in education and training for volunteers and local employees
  • On-site property assessments
  • Assist in future project planning
  • Day to day communication with vendors
  • Invoice review and approval
  • Work with Headquarters Staff on the overall health of chapters

Requirements:

  • Ability to effectively read, write, and speak the English language
  • Physical mobility and dexterity to transport files and operate general office equipment (telephone, fax, copier, computer, etc.)
  • Experience in the Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
  • Must be able to work evening and weekend functions as necessary
  • Must be willing and able to travel significantly, possibility of international travel; must have or able to obtain passport
  • Bachelor's degree preferred
  • Two years of relevant experience preferred
  • Membership in a Fraternity/Sorority preferred

Working Conditions:

  • Office setting based in Brentwood, TN, remote work capable
  • Prolonged periods of sitting at a desk working on the computer
  • Must be able to lift up-to 15 pounds at times

Salary Range: $47,500 – $50,000

About Alpha Omicron Pi Sorority:

Alpha Omicron Pi Sorority has been a pillar in the Fraternity/Sorority Life community since its founding date of January 2, 1897, at Barnard College. Since that date AOII has established chapters on over 200 college campuses across the United States and Canada and initiated more than 200,000 members. AOII believes Inspiring Ambition begins when one can bring one's full self to the organization, whether in-person at HQ or remotely without regard to BIPOC, LGBTQ+, national origin, religion, disability, Veteran status, age, or any other characteristic protected by applicable law. This is done through ensuring a diverse, equitable and inclusive environment which creates a culture of care allowing our staff, members, and volunteers to celebrate unique perspectives and experiences.

Culture Principles:

AOII is committed to operating with the following Culture Principles:

  • Accountability & Ownership
  • Ambition
  • Collaboration
  • Diversity, Equity & Inclusion
  • Engagement
  • Leadership
  • Innovation
  • Sense of Belonging
  • Open & Honest Communication
  • Service

Reports to: Director of Property Management

Direct supervisor responsibilities to: None

Essential Duties or Functions:

  • Field emails and calls requesting assistance with projects, repairs, maintenance, and routine operations
  • Responsible for oversight of all repair and maintenance in facilities
  • Responsible for initiating quotes from vendors, ensuring competitive pricing and quality service
  • Initial review of vendor contracts to ensure compliance with AOII policies and procedures
  • On call for emergency emails and/or phone calls relating to house operations
  • Work with Assistant Director of Properties (ADP) on closing of chapter facilities for breaks and summer
  • Maintain a strong relationship with AOII stakeholders and local employees
  • Follow all operational processes and reporting to ensure adequate communication of key stakeholders
  • Assist with any complaints on the chapter facility
  • Report needed large projects for future Capex
  • Work with ADPs on budgetary line items for each academic year
  • Assist in education and training for volunteers and local employees
  • On-site property assessments
  • Assist in future project planning
  • Day to day communication with vendors
  • Invoice review and approval
  • Work with Headquarters Staff on the overall health of chapters

Assistant Director of Property Management must be able to Demonstrate:

  • Active listening and problem-solving skills
  • Strong interpersonal skills, including the ability to easily engage others in positive dialogue one-on-one or in a group setting, and at many different levels
  • A high-level of emotional intelligence
  • A proven ability to think and act independently and the ability to work individually or as a member of a team
  • Skills at prioritizing duties, working under time constraints, handling multiple tasks, and working independently while remaining flexible to changing priorities and assignments
  • A customer-centric focus, by providing efficient and courteous services to all AOII stakeholders as well as internal partners
  • Skills in assisting in future project planning
  • Strong presentation skills regarding analysis on property assessments, overall chapter health and recommendations on future Capital Expenditure projects
  • Strong budget management skills
  • Dedication to providing equitable and inclusive treatment of colleagues, House Director, volunteers, and chapter leadership
  • Strong desire for diversity in colleagues, House Director, volunteers, and chapter leadership

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