Office Assistant

1 week ago

Vallejo, California, United States California Highway Patrol Full time
Job Description and Duties

As an Office Assistant with the California Highway Patrol, you will play a vital role in maintaining the smooth operation of our office. Your responsibilities will include monitoring and maintaining inventory levels of office supplies, ordering necessary items, and processing requisitions for equipment and supplies.

Key Responsibilities:
  • Monitor and maintain inventory levels of office supplies
  • Order necessary items using the Procurement Card (P-Card) or Financial Information System for California (FI$CAL)
  • Process requisitions for equipment and supplies
  • Prepare and reconcile monthly P-Card reports
  • Process inter-office paperwork and maintain files
  • Keep supply cabinets, storage, and mail processing areas clean and organized
  • Handle recycling of toner and batteries
  • Process daily outgoing mail and print labels
  • Maintain and troubleshoot mail processing machines
  • Pick up quarterly supplies and deliver or notify employees
  • Coordinate deliveries, returns, and repairs of office equipment and furniture
  • Assist with answering and screening incoming telephone calls
  • Take down and deliver messages for officers and personnel
  • Respond to email inquiries and help resolve issues
  • Prepare documentation for equipment repair services
  • Train employees in FI$CAL and mail delivery
  • Perform meter readings of copiers and report to contract vendors
  • Process and order 25-year State service awards and certificates
  • Back up requisitions clerk for K9 and field offices
  • Create or revise forms and prepare print/copy requests
Working Conditions:

Monday through Friday, weekends and holidays off; option of 5/8/40 or 9/8/80 schedule

Special Requirements:
  • Ability to type at a minimum speed as designated on the Class Specifications
  • Background Investigation clearance prior to hire
  • Valid typing certificate confirming ability to meet minimum typing speed
  • Statement of Qualifications (SOQ) serves as documentation of each applicant's ability to present information clearly and concisely in writing

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