Executive Assistant

1 week ago


Brookline, Massachusetts, United States Senior Living Residences Full time
Executive Assistant

About the Role:

The Executive Assistant will provide administrative support to the CEO and Executive Director, managing calendars, contact lists, and scheduling meetings. This role will also involve word processing, editing, and proofreading documents, as well as managing meetings and video conference calls. The successful candidate will be highly organized, with excellent judgment and professionalism.

Key Responsibilities:

* Proactively support the CEO and Executive Director in managing calendars and contact lists
* Word processing, editing, and proofreading documents
* Manage meetings and video conference calls
* Establish and maintain an effective system for managing projects and tasks
* Coordinate fundraising efforts in conjunction with community partnerships office
* Manage administrative components of new initiatives adopted by the organization
* Organize and maintain files (both paper and electronic on GDrive)
* Manage renewals of certifications and licenses
* Provide support in responding to communications for the CEO and Executive Director
* Assist with the creation and distribution of written and digital communication
* Assist the CEO in the development and distribution of presentations and white papers for external audiences

Requirements:

* Keen ability to work independently, show initiative, and take ownership
* Natural problem solver with a bias to action
* Excellent judgment, poise, and professionalism
* Intellectually motivated and achievement oriented
* Highly organized with the ability to re-prioritize tasks and support teams with frequently changing needs

Benefits:

Our comprehensive standard benefits program includes paid time off, holiday pay, health, dental, and vision insurance, disability coverage, complimentary life insurance, and a retirement savings plan with a company match. We also offer a generous bonus program for referring associates and residents, as well as retail discounts and a nationwide tuition rewards program.
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