Executive Support Specialist
4 days ago
Company Overview
Bicker, Castillo, Fairbanks & Spitz Public Affairs is a leading public affairs and ballot measure campaign firm in California. We specialize in providing exceptional project management and general support to our clients.
About the Role
We are seeking an Executive Support Specialist to join our team. The successful candidate will provide high-level administrative support to our Director of Operations, partners, and staff. This role requires excellent organizational skills, attention to detail, and strong communication abilities.
Responsibilities
- Manage front desk reception by welcoming clients and answering incoming calls
- Assist with scheduling and calendar invite management for partners and staff
- Serve as liaison between staff and contract IT consultant
- Coordinate logistics for meetings including setting up Conference Room and catering
- Mail and shipping
- Input and update information in databases and spreadsheets
- Maintain office supplies and order as needed
- Daily client clips
- Provide project support for various assignments
- Create and edit Microsoft Office documents, including Word, PowerPoint & Excel
Requirements
- Experience as Administrative Assistant or similar position with independent responsibilities and various project-based assignments
- Excellent communication skills with a client-centered and team approach
- Proficient in Microsoft Excel, Microsoft Office, PowerPoint and ability to learn new technology and web-based programs
- Well-developed business communication skills, including grammar, punctuation, and spelling
- Flexible and adaptable to challenges and changes with the ability to prioritize workload
- Ability to maintain composure under pressure and deadlines in a campaign environment
- Extremely organized and proactive self-starter
What We Offer
We offer a competitive salary of $60,000 - $80,000 per year, bonuses, and benefits, including health, dental, and vision insurance, 401k match and profit-sharing plan, 10-15 PTO days, and all major holidays, parking downtown, paid cell phone and other benefits. If you are a motivated and experienced professional looking for a challenging role, please apply by sending your resume and cover letter to [insert contact information].
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