Executive Support Specialist
1 month ago
At SmithGroup, we're dedicated to delivering exceptional design solutions for our clients. Our teams are passionate about elevating design and pushing boundaries to create resilient, inclusive spaces.
About the RoleWe're seeking a highly skilled Administrative Assistant to join our Sacramento office. As a key member of our team, you'll provide critical support to ensure the smooth operation of our studio.
Key Responsibilities- Provide administrative support, including typing, editing, formatting documents, correspondence, reports, maintaining records and files, updating mailing and phone lists, faxing and photocopying, data entry, travel arrangements, and expense reports.
- Assist with sorting, screening, and distributing incoming and outgoing mail.
- Maintain studio calendars and assist with coordinating meetings and events.
- Support project work as needed, including formatting specification documents and project information management.
- Lead tutorials on the use of project information management software.
- Cover receptionist duties as needed.
- 3-5 years of professional administrative experience, preferably in the A/E or construction industry.
- High school diploma or GED required; Associate degree preferred.
- Experience with RFIs, Submittals, and AIA documents preferred.
- Excellent communication skills, collaboration, and independent work abilities.
- Strong Word, Excel, and PowerPoint skills, with project management software experience beneficial.
- Strong organizational, verbal, and written communication skills.
- Excellent customer service skills, dealing with both internal and external customers.
SmithGroup offers a competitive compensation package, including an estimated hourly salary range of $25.48 to $30.00. You'll also be eligible for a performance-based bonus and comprehensive benefits, including medical, dental, and vision coverage, flexible spending accounts, and voluntary insurances.
We offer 3 weeks of paid time off within the first year, 8 paid federal holidays, parental leave benefits, and a healthy work-life balance program with alternative work schedules and hybrid work options.
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