Administrative Coordinator
6 days ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ultimate Staffing Services. The successful candidate will provide administrative support to our academic programs, ensuring the smooth operation of events, projects, and daily activities.
Key Responsibilities- Event Coordination
- Assist in planning and preparing academic-related events, including commencement, student honor society, white coat and pinning ceremonies, program retreats, and guest speaker engagements.
- Attend events to provide on/off-campus support, including occasional weekend and evening hours.
- Program Administration
- Manage and maintain projects for the university, including faculty credentials, course assignments, course syllabi, student status rosters, assessments, and contact lists.
- Assist with acquiring faculty accreditation documentation and coordinating across departments to ensure timely information capture.
- Coordinate candidate interviews, including meeting invitations, onboarding schedules, room preparation, and set-up.
- Oversee day-to-day program functions and university-related activities.
- General Administration
- Provide administrative support, including scheduling meetings, maintaining files, expense tracking, travel arrangements, taking meeting minutes, delivering materials, and business card requests.
- Serve as a campus contact for faculty, staff, students, alumni, visitors, or outside agents to relay University information, policies, procedures, and activities.
- Provide reception and front desk coverage as needed.
- Faculty and Student Support
- Coordinate with Assistant Program Directors to compile contributing faculty assignments.
- Maintain the schedule of course coordinators and faculty.
- Coordinate new student orientations with Student Services and Program Directors, verify program membership, and order books for students on clinical rotations.
- Maintain student conference attendance in EXXAT.
Ultimate Staffing Services is an equal opportunity employer and welcomes applications from diverse candidates. We consider all qualified applicants without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.
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