Financial Planning Specialist

2 weeks ago

Gardner, Massachusetts, United States Mount Wachusett Community College Full time
Job Description:

Overview of Responsibilities:

The Financial Planning Specialist conducts thorough analyses and evaluates quantitative information to support the financial planning and budgeting requirements of the institution. Key responsibilities include integrating financial schedules and analyses into strategic models, generating budget reports, maintaining financial models, executing budget transfers, and producing additional financial analyses as required. This role is pivotal in delivering exceptional service, training, and support to campus stakeholders while facilitating campus planning initiatives. The Financial Planning Specialist will also assist with various financial projects aligned with critical objectives set forth by the Office of the Vice President of Finance and Administration.

Key Responsibilities:

Compensation Tracking and Analysis
  • Oversee position control, including executing financial calculations and scenario modeling.
  • Prepare and monitor projections for full-time labor and adjunct faculty throughout the fiscal year in collaboration with Payroll, General Accounting, and grant stakeholders to ensure accurate payroll expense allocation.
  • Generate, review, and disseminate position census reports and analyses.
Financial Reporting and Analysis
  • Partner with the grant office to develop proposals that assess operational impacts.
Support for Campus Budget Analysis
  • Assist in the monthly reporting process and preparation of Board of Trustees materials.
  • Create PowerPoint presentations and financial reports as needed.
  • Validate funding requests by providing data and analytical support for recommendations.
  • Deliver analyses to support multi-year financial projections.
Budget Management
  • Distribute and collect documentation for budget preparation.
Monthly Variance Analysis
  • Generate, review, and distribute monthly variance reports and analyses.
  • Contribute to the annual budget development process regarding documentation, analysis, reporting, and responding to ad-hoc inquiries.
  • Ensure accuracy of data submitted on budget templates and consolidated campus budget submissions through evidence-based analysis.
  • Oversee the budget development module in the financial system and ensure proper budget setup.
  • Conduct budget reconciliations and process budget transfers as necessary.
Campus Budget Support and Training
  • Guide and mentor college cost center and budget managers to enhance their financial literacy and understanding of institutional finances.
  • Compile and create supporting documentation for process documentation and job aids.
  • Assist with projects and other budget and planning tasks as required.
  • Collaborate with fiscal staff on grants, contracts, and capital budgets.
  • Monitor, report, and oversee capital project budgets.
  • Perform other duties as assigned.
Qualifications:

Essential Qualifications:
  • Bachelor's Degree in Business, Accounting, Finance, or related fields.
  • 3 to 5 years of experience in budgeting and financial support; or
  • An equivalent combination of education, training, and experience will be considered.
  • Proven experience in budget preparation, justification, and analysis.
  • Experience in analyzing and preparing financial reports and statements.
Required Skills and Abilities:
  • Proficiency in Microsoft Office 365 applications.
  • Strong expertise in MS Excel, including advanced functions (Pivot Tables, SUMIFS, Index/Match, etc.) for data analysis and problem-solving.
  • Excellent oral and written communication skills.
  • Ability to present complex budget information clearly and professionally.
  • Capacity to analyze situations accurately and develop effective recommendations.
  • Ability to work independently with minimal supervision as well as collaboratively in a team environment.
  • Competence in engaging effectively with a diverse student body, faculty, and staff.
  • Quick adaptability to new systems.
  • Capability to manage multiple tasks within tight deadlines.
  • High emotional intelligence and a service-oriented approach.
  • Attention to detail and a proactive attitude towards process improvement.
Preferred Qualifications:
  • Experience in higher education settings.
  • Familiarity with the Ellucian Banner Finance system.
  • Knowledge of the Massachusetts Management Accounting and Reporting System (MMARS).
  • Experience with Grant and Endowment fund recordkeeping is advantageous.
Additional Information:

Salary Range: $60,000.00-$70,000.00

Employment Status: Full Time
Benefits: Yes
Weekly Hours: 37.5
Number of Weeks: 52

Mount Wachusett Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, gender, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by applicable laws and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator.

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