Coordination Specialist

3 weeks ago


Charlotte, North Carolina, United States Every Word Code Full time
Job DescriptionWe are seeking an experienced Assistant Event Coordinator to join our team at Every Word Code. As an Assistant Event Coordinator, you will be responsible for assisting in the planning, organization, and execution of various events. This role requires excellent communication skills, strong organizational abilities, and a proactive approach to ensure events run smoothly.

Key Responsibilities
  • Assist in planning and logistical coordination of events, including scheduling, venue setup, catering, and other arrangements.
  • Support in developing event timelines, schedules, and checklists to ensure all activities are on track.
  • Coordinate with vendors, suppliers, and contractors to secure needed materials and services.
  • Conduct venue site visits to assess suitability and coordinate on-site needs.

Client Communication
  • Act as a primary point of contact for clients, responding to inquiries and providing updates on event progress.
  • Assist with managing client expectations and troubleshooting any issues that arise.
  • Ensure all client requests are communicated and implemented effectively.

Event Execution
  • Attend events to assist with setup, coordination, and breakdown.
  • Oversee staff and volunteers to ensure smooth event flow and troubleshoot any logistical issues.
  • Maintain a professional demeanor to represent the company well during events.

Administrative Support
  • Manage event-related paperwork, including contracts, permits, and budget tracking.
  • Assist with post-event tasks, such as surveys, evaluations, and reporting.
  • Maintain organized records of events and supplier contacts for future reference.

Requirements and Benefits
  • Estimated Salary: $50,000 - $65,000 per year, based on experience and qualifications.
  • Comprehensive health, dental, and vision insurance.
  • Paid time off and holidays.
  • Retirement plan with company match.
  • Professional development opportunities.
  • Fun and creative work environment.


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