Coordination Specialist
3 weeks ago
Key Responsibilities
- Assist in planning and logistical coordination of events, including scheduling, venue setup, catering, and other arrangements.
- Support in developing event timelines, schedules, and checklists to ensure all activities are on track.
- Coordinate with vendors, suppliers, and contractors to secure needed materials and services.
- Conduct venue site visits to assess suitability and coordinate on-site needs.
Client Communication
- Act as a primary point of contact for clients, responding to inquiries and providing updates on event progress.
- Assist with managing client expectations and troubleshooting any issues that arise.
- Ensure all client requests are communicated and implemented effectively.
Event Execution
- Attend events to assist with setup, coordination, and breakdown.
- Oversee staff and volunteers to ensure smooth event flow and troubleshoot any logistical issues.
- Maintain a professional demeanor to represent the company well during events.
Administrative Support
- Manage event-related paperwork, including contracts, permits, and budget tracking.
- Assist with post-event tasks, such as surveys, evaluations, and reporting.
- Maintain organized records of events and supplier contacts for future reference.
Requirements and Benefits
- Estimated Salary: $50,000 - $65,000 per year, based on experience and qualifications.
- Comprehensive health, dental, and vision insurance.
- Paid time off and holidays.
- Retirement plan with company match.
- Professional development opportunities.
- Fun and creative work environment.
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