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Administrative Coordinator

2 months ago

Lawrence, Massachusetts, United States Boston Hire Full time

{"h1": "Administrative Assistant", "p": "Boston Hire is seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our HVAC office. The successful candidate will play a critical part in ensuring the efficiency of the office by managing schedules, handling customer inquiries, maintaining records, and supporting the team with various administrative duties.", "ul": [{"li": "Coordinate and schedule service appointments, ensuring that technicians are dispatched efficiently."}, {"li": "Answer phone calls, respond to emails, and assist clients with inquiries or service requests in a professional manner."}, {"li": "Maintain organized records of service orders, invoices, and contracts"}, {"li": "Assist with processing customer payments, invoicing, and tracking accounts receivable."}, {"li": "Relay information between technicians, management, and customers to ensure clear and timely communication."}, {"li": "Prepare reports, documents, and correspondence as needed, including estimates, work orders, and service agreements."}, {"li": "Assist with special projects, filing, scanning, and other tasks as assigned by management."}], "h2": "Qualifications", "ul": [{"li": "Associates Degree preferred"}, {"li": "1+ years of experience in an administrative role"}, {"li": "Strong organizational and multitasking skills"}, {"li": "Excellent communication skills (both verbal and written)"}, {"li": "Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with scheduling or accounting software (e.g., QuickBooks, ServiceTitan) is a plus"}, {"li": "Ability to work independently and as part of a team in a fast-paced environment"}, {"li": "Attention to detail and a commitment to providing excellent customer service"}]}