Accounting Specialist

4 weeks ago


Philadelphia, Pennsylvania, United States GREEN AND SPIEGEL US LLC Full time
Job Summary

GREEN AND SPIEGEL US LLC is seeking a highly skilled Billing Coordinator to join our team. The successful candidate will be responsible for compiling and processing client billings, performing accounting and bookkeeping duties, and providing exceptional customer service.

Key Responsibilities:

  • Compile and execute billings in accordance with established Firm policies and procedures.
  • Perform a variety of other accounting and reporting duties, as needed, including monitoring and ensuring payment of invoices in a timely manner.
  • Select, print, and distribute pre-bills in accordance with the monthly schedule.
  • Finalize and distribute final invoices in accordance with Firm and Client guidelines.
  • Review and verify accuracy of billing and supporting documentation, as required.
  • Research and respond to billing inquiries from internal and external clients in a timely and professional manner.
  • Maintain client rates, addresses, invoices templates, and e-billing information.
  • Prepare weekly bank deposits and reconcile payments in accounting software.
  • Liaise with representatives of payment processor and accounting software to troubleshoot issues as they arise.
  • Provide client accruals, status updates, and budget.
  • Create and distribute monthly reports.
  • Follow up on outstanding invoices.
  • Collect payments for all in-house consultations.
  • Process credit card payments.
  • Assist with special projects as needed and provide support to Financial Manager.

Requirements:

  • Bachelor's degree in accounting or college-level accounting classes preferred. Will consider applicants with Associate-level degree with experience.
  • Experience with billing in a law firm environment preferred.
  • Demonstrated proficiency in MS Office, Adobe, and billing/accounting software. Experience with QuickBooks Online preferred.
  • Exceptional attention to detail.
  • Ability to work in a fast-paced work environment.
  • Ability to execute complex bills in a timely manner (i.e., fixed fee charges, multiple discounts by matter, split-party billing, preparation of electronic bills).
  • Ability to handle a high volume of bills per month.
  • Ability to effectively interact and communicate with attorneys, paralegals, secretaries, and clients.

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