Executive Assistant
22 hours ago
At Heartbeat At 22, we are seeking a highly skilled and organized Executive Assistant to support our Executive Director. This is a unique opportunity to join a dynamic team and contribute to the success of our organization.
Key Responsibilities:
- Coordinate meetings and events, ensuring seamless execution and timely follow-up.
- Prepare and edit correspondence, communications, and presentations, maintaining a high level of professionalism and attention to detail.
- Design and maintain spreadsheets and databases, providing accurate and up-to-date information.
- File and retrieve documents and reference materials, ensuring efficient and secure storage.
- Conduct research, collect and analyze data, and prepare reports as directed, providing actionable insights and recommendations.
- Answer and manage incoming calls, responding to inquiries and resolving issues in a timely and professional manner.
- Monitor, screen, and respond to incoming communications, ensuring prompt and effective communication.
- Receive and interact with staff, vendors, volunteers, and residents, providing exceptional customer service and support.
- Coordinate project-based work, ensuring timely completion and effective collaboration.
- Assist with event planning and marketing efforts, contributing to the success of our organization's initiatives.
Requirements:
We are seeking an Executive Assistant with a minimum of 3 years of experience in a similar role, possessing excellent computer skills and in-depth knowledge of relevant software, including MS Office suite and Google Suite. A high school diploma is required, with a college education preferred. The ideal candidate will be subject to a background check and random drug testing.
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