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Legal Support Specialist
2 months ago
First Search Inc. is seeking a highly skilled and detail-oriented Legal Assistant to join our team in Raleigh. As a Legal Assistant, you will provide administrative support to a group of attorneys within the Litigation practice group.
Key Responsibilities:- Technical Support: Leverage technology resources to ensure the group of attorneys is operating efficiently and effectively.
- Task Management: Identify the most efficient and effective manner to complete tasks and prioritize work activities.
- Document Preparation: Prepare documents by formatting, inputting, editing, retrieving, copying, printing, and transmitting text, data, and graphics using office software applications.
- Legal Knowledge: Possess knowledge of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines.
- E-Filing: Prepare and coordinate e-filings, as well as filings in state and federal courts if needed.
- Administrative Support: Handle incoming and outgoing mail, faxes, and scan documents.
- File Management: Ensure that documents are saved and filed into the appropriate workspaces/folders in FileSite and paper files.
- Calendar Management: Maintain the daily calendar of each attorney, including scheduling appointments, meetings, and travel arrangements.
- Contact Management: Maintain Outlook contacts for each attorney as appropriate.
- File Maintenance: Open files, close files, and assist with conflicts checks.
- Financial Support: Provide support to the attorneys with timesheets and regular billing matters.
- Reimbursement: Request reimbursement for attorneys through ChromeRiver and for client costs through Accounts Payable.
- Client Relations: Maintain a good working rapport with clients and court personnel, requiring discretion and judgment.
- Attendance: Regular and predictable attendance is an essential function of the job, with flexibility to work overtime as driven by Litigation practice needs.
- Experience: At least 5 years of secretarial experience in a law firm environment, including experience with e-filing in federal or state courts.
- Software Skills: Strong knowledge of and ability to apply office software applications, including Word, Excel, PowerPoint, Outlook, and PDF.
- Legal Knowledge: Working knowledge of legal practices, terminology, documents, and court procedures.
- Firm Knowledge: Working knowledge of the firm's support tools.
- Communication: Ability to interact and communicate effectively in a business environment.
- Problem-Solving: Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources.
- Clerical Skills: Excellent typing, spelling, grammar, proofreading, transcription, and general clerical skills.
- Education: A minimum of a high school diploma or GED is required, with an associate degree, certificate, or related education preferred. Significant prior experience may be substituted for a combination of the educational requirements.
