Benefits Administration Director
4 weeks ago
The Association of National Advertisers is seeking a highly skilled Benefits Administration Director to join our team. As a key member of our Human Resources department, you will be responsible for implementing best practice HR processes, standards, and programs in the areas of employee benefits, compensation administration, HRIS, reporting, and compliance.
Key Responsibilities- Manage the administration of group benefits programs, ensuring compliance with federal and state regulations.
- Maintain optimal function of the HRIS, coordinating and validating payroll activities associated with timekeeping data and personnel changes.
- Provide input on annual budgets and business plans, ensuring alignment with organizational goals.
- Develop and conduct internal training sessions, employee orientation, and offboarding for all benefits plans.
- Organize annual open enrollment, planning informational sessions and collaborating with VP, HR on benefit communications to employees.
- Ensure benefits materials are up-to-date, easy to understand, and readily available to employees on the company intranet.
- Review, reconcile, and validate benefits utilization reports and invoices received from carriers and third-party administrators.
- Plan and execute the ANA's employee Wellness Program to engage employees in maintaining and improving their overall health.
- Assist and support 401(k) plan administration, including confirmation of deferral and loan changes and annual non-discrimination testing.
- Provide the full life cycle administration of FMLA, STD, LTD, paid/unpaid personal leaves, as well as ADA accommodation requests and Worker's Compensation claims.
- Document, communicate, and maintain leave of absence procedures and training materials.
- Responsible for effectively entering, maintaining, and reporting employee data through Paychex Flex HRIS database.
- Prepare and submit payroll information to the Finance department on a bi-weekly basis.
- Review timesheets for hourly employees to verify accuracy.
- Research payroll errors and recommend corrective action.
- Interface with third-party benefit administrators as necessary to ensure accurate and timely processing of benefit deductions.
- Serve as point person for user inquiries and questions related to training, self-service capabilities, and access.
- Engage vendors regarding diagnosing system problems and driving appropriate solutions.
- Write and produce customized reports for various internal stakeholders.
- Assist the Finance department with any reports needed for audits and tax filings.
- Complete monthly and year-end HR reporting, such as employee rosters, demographics, benefits, and compensation information.
- Perform data analysis and update metrics to assist executive leadership in tracking expenditure and progress of benefit programs.
- Ensure compliance with all federal and state regulations regarding benefits, compensation, and leave administration.
- Manage all federal, state, and local compliance, filings, reports, and audits related to the administration of employee benefit programs.
- Maintain company labor law posters, ensuring compliance for two physical office locations and remote staff in various states.
- Bachelor's degree plus 5-7 years' experience in benefits administration.
- SHRM/PHR or CEBS certification a plus.
- Solid proficiency in payroll/HRIS and benefits systems, Paychex Flex and Flock Benefits is preferred.
- Strong analytical skills and professional judgment, particularly with respect to assessing compliance risk and controls.
- Expert knowledge of employee benefits regulations and best practices.
- Excellent organizational, and project management skills.
- Proven ability to build and maintain effective relationships with vendors, employees, and senior leadership.
- Outstanding written/verbal communication and presentation skills.
- Knowledgeable in multi-state leave benefits.
We offer a comprehensive health and wellness benefits package, 401(k) with company match, hybrid workweek and flexible scheduling, generous paid time off program, casual dress code, incentives, and rewards.
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Benefits Administration Director
4 weeks ago
New York, New York, United States Association of National Advertisers Full timeJob DescriptionThe Association of National Advertisers is seeking a skilled Benefits Administration Director to implement best practice HR processes, standards, and programs in the areas of employee benefits, compensation administration, HRIS, reporting, and compliance. This role is responsible for managing the administration of group benefits programs,...
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