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Executive Administrative Coordinator

2 months ago

WilkesBarre, Pennsylvania, United States Berkshire Hathaway GUARD Insurance Companies Full time

Position Overview

Role: Administrative Assistant

Location: Wilkes-Barre, PA

About Our Organization:

Berkshire Hathaway GUARD Insurance Companies operates as a property and casualty subsidiary of National Indemnity Company, backed by a dedicated workforce of 1,200 professionals. Our firm specializes in providing tailored commercial insurance solutions, encompassing workers' compensation, business owners' policies, commercial auto, commercial umbrella, and professional liability, with a robust national presence and over $2.2 billion in active premium. Our organization is recognized with an A+ (Excellent) rating by AMBest.

As a proud member of the Berkshire Hathaway family, we are committed to upholding standards of excellence, fostering innovation, and delivering exceptional customer service. We are currently in search of a highly organized and proactive Administrative Assistant to provide vital support to our Human Resources department.

Key Responsibilities

The Administrative Assistant will deliver comprehensive administrative support across the human resources division. This position necessitates a high degree of professionalism, discretion, and the capacity to juggle multiple priorities in a dynamic work environment.

Primary Duties Include:

  • Welcome employees and visitors to the HR department, ensuring a positive experience.
  • Assist in the organization and scheduling of HR meetings, in-person interviews, and events, including some corporate gatherings.
  • Support recruiters with coordination of interview schedules and troubleshooting any technical issues.
  • Manage the receipt and distribution of office correspondence.
  • Accurately prepare and process expense reports in a timely manner.
  • Oversee HR contracts, including the management of renewals.
  • Process purchase orders and maintain appropriate documentation.
  • Aid in the maintenance and updates of HR records and database modifications.
  • Update the HRIS Database for specific employee changes.
  • Proofread and prepare documents and correspondence generated by the department.
  • Generate and extract reports utilizing our HRIS and Excel.
  • Address and fulfill various ad hoc requests from the HR team as necessary.
  • Perform other related duties as assigned.

Required Qualifications

  • A minimum of 3 years of experience in an Administrative Assistant role or a similar administrative capacity.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
  • Familiarity with database systems is required.
  • Ability to handle sensitive information with discretion and confidentiality.
  • Capability to work independently as well as collaboratively within a team.
  • Detail-oriented with a proactive approach to problem-solving.
  • Must possess the ability to prioritize projects effectively.

Benefits Offered:

  • Competitive salary and comprehensive benefits package.
  • Generous vacation and sick leave policies.
  • Observance of all major holidays.
  • Healthcare benefits commence on the first day of employment.
  • 401K plan with company matching and profit-sharing opportunities.
  • Every five years, employees receive a substantial monetary award for vacation purposes.
  • Tuition reimbursement available after six months of employment.
  • A supportive and collaborative workplace culture.

Application Process:

Interested candidates are encouraged to submit their resume detailing their qualifications and experience through our online application process.

Become a part of Berkshire Hathaway GUARD Insurance Companies and contribute to a team that values excellence, innovation, and customer satisfaction. We look forward to connecting with you.