Executive Support Specialist
1 month ago
Beacon Hill is seeking a highly skilled Executive Assistant to support a Global Head in a brand-new Chicago office. This position provides a great opportunity for someone looking to help launch and new office and provide top-level EA support to a fast-growing firm.
Key Responsibilities- Calendar Management: Oversee and coordinate calendars, schedule meetings, and manage timely reminders and follow-ups.
- Office Management: Handle tasks such as sourcing new office space, supply ordering, IT vendor management, and onboarding of new employees.
- Travel Coordination: Organize travel itineraries, accommodations, and logistics for business trips, ensuring both cost-effectiveness and timely arrangements.
- Expense Management: Process and manage expense reports efficiently.
- Meeting Planning: Plan and coordinate meeting details, whether virtual or in-person, including location, IT and media requirements, catering needs, and other logistical arrangements.
- 5+ years of experience, with a preference for a background in Finance or Investment Banking.
- Bachelor's degree preferred
- Exceptional attention to detail and problem-solving abilities.
- Capability to multitask, prioritize tasks, and perform effectively in a dynamic, fast-paced environment.
- Excellent communication and interpersonal skills.
- Proficiency in MS Office and other relevant technologies.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Beacon Hill is a leading provider of search, career placement, and flexible staffing solutions. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines, and industries.
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