Accounting Firm Administrative Assistant

2 weeks ago

Fernandina Beach, Florida, United States Farmand, Farmand and Farmand Full time
Job Overview

We are seeking a highly organized and experienced Administrative Assistant to support our Accounting Firm. This role will play a critical part in ensuring the smooth operation of our office, collaborating with our accounting team, and delivering exceptional service to our clients.

Key Responsibilities

  • Office Administration: Manage daily office operations, including handling incoming calls and emails, processing mail, and maintaining office supplies.
  • Client Interaction: Serve as the primary point of contact for clients, greeting visitors, addressing inquiries, and presenting a professional environment.
  • Accounting & Tax Support: Assist with basic accounting tasks, such as accounts payable/receivable, payroll processing, and expense tracking, in collaboration with our accounting team.
  • Process Improvement: Document, streamline, and manage policies and procedures for all administrative processes.

Qualifications

  • Bachelor's degree in Business Administration, Accounting, or related field preferred.
  • Proven experience (3+ years) in office management or administrative role, preferably in a professional financial/accounting services environment.
  • Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple responsibilities effectively.
  • Excellent communication and interpersonal skills, with the ability to interact professionally with clients, colleagues, and vendors.
  • High proficiency in Microsoft Office suite, Adobe, and other office software applications.
  • Knowledge of basic accounting principles and experience with accounting software (e.g., QuickBooks) is a plus.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

Benefits

  • Competitive salary commensurate with experience.
  • A supportive and collaborative work environment with a focus on work-life balance.

Our firm, Farmand, Farmand and Farmand, is a family-owned business with a rich history dating back to 1975. We have grown to a staff of over 15 professionals, serving clients throughout the country and abroad. Our diverse and experienced team provides clients with technical guidance and practical expertise to implement sound accounting and business concepts.

  • Paralegal - Real Estate Law Firm

    2 days ago

    Fernandina Beach, Florida, United States Keller Executive Search Full time

    Paralegal Job DescriptionWe are seeking a highly skilled Paralegal to join our team at a boutique Real Estate law firm in Naples, Florida. The successful candidate will provide essential support to attorneys in various aspects of real estate law, including drafting legal documents, conducting research, and assisting with closings.Key...

  • Accounting Clerk

    2 weeks ago

    West Palm Beach, Florida, United States Miquel Accounting Service Inc Full time

    Job OpportunityMiquel Accounting Service Inc is seeking a skilled Bookkeeper to manage client information and perform various administrative tasks. The ideal candidate will have strong organizational skills, be fluent in English and Spanish, and be able to prioritize and multitask effectively.ResponsibilitiesManage client data and financial records using...

  • Private Wealth Services Legal Administrative Assistant

    3 weeks ago

    West Palm Beach, Florida, United States Gunster Law Firm Full time

    Job SummaryGunster Law Firm is seeking a highly organized and detail-oriented PWS Legal Administrative Assistant to provide administrative support to private wealth attorneys in our West Palm Beach office.Key ResponsibilitiesSchedule meetings and appointments with clients and attorneysProvide document editing and execution supportManage calendars and ensure...

  • Full-Time Assistant

    3 weeks ago

    West Palm Beach, Florida, United States Tropical Accounting & Consulting S Full time

    Job OpportunityTropical Accounting & Consulting Services is a dynamic and innovative accounting firm dedicated to delivering exceptional services to our clients. We are seeking a detail-oriented and organized individual to fill the role of Full-Time Assistant / Data Entry Specialist.Key Responsibilities:Provide administrative support to the teamEnter data...

  • Senior Tax Administrative Assistant

    4 weeks ago

    Deerfield Beach, Florida, United States Jobot Full time

    Senior Tax Administrative AssistantWe are seeking a highly skilled and experienced Senior Tax Administrative Assistant to join our team. As a key member of our tax department, you will provide administrative support to our tax team, utilizing your advanced skills and experience in a supervisory capacity.Responsibilities:Provide administrative support to the...

  • Accounts Administrator

    4 weeks ago

    Boynton Beach, Florida, United States Morguard Corp Full time

    Job Title: Accounts AdministratorMorguard Corp is seeking a highly organized and detail-oriented Accounts Administrator to join our team. As an Accounts Administrator, you will be responsible for collecting various forms of revenue from tenants, as well as performing data input and reporting functions for a specified portfolio of retail properties.Key...

  • Accounts Administrator

    3 weeks ago

    Boynton Beach, Florida, United States Morguard Corp Full time

    Job Title: Accounts Administrator - RetailMorguard Corp is seeking a highly organized and detail-oriented Accounts Administrator to join our team. As an Accounts Administrator, you will be responsible for collecting various forms of revenue from tenants, as well as performing data input and reporting functions for a specified portfolio of retail...

  • Accounts Administrator

    1 week ago

    Boynton Beach, Florida, United States Morguard Full time

    Job SummaryMorguard is a leading real estate company with a strong commitment to excellence. We are seeking a highly skilled Accounts Administrator to join our team.The successful candidate will be responsible for collecting various forms of revenue from tenants, as well as performing data input and reporting functions for a specified portfolio of retail...

  • Legal Administrative Assistant

    2 weeks ago

    Juno Beach, Florida, United States NextEra Energy , Inc. Full time

    Job Title: Legal Administrative AssistantWe are seeking an experienced Legal Administrative Assistant to join our litigation team and support our Assistant General Counsel in our Juno Beach office.Responsibilities:Assists with case files, evidence books, and hearing preparation, including witness lists, discovery, and exhibits.Prepares outside counsel...

  • Legal Administrative Assistant

    2 weeks ago

    Juno Beach, Florida, United States NextEra Energy , Inc. Full time

    Job Title: Legal Administrative AssistantNextEra Energy Resources is seeking an experienced Legal Administrative Assistant to join our litigation team and support our Assistant General Counsel in our Juno Beach office.Key Responsibilities:Assist with case files, evidence books, and hearing preparation, including witness lists, discovery, and exhibits.Prepare...

  • Legal Administrative Assistant

    6 days ago

    Juno Beach, Florida, United States NextEra Energy Full time

    Job Title: Legal Administrative AssistantNextEra Energy Resources is seeking an experienced Legal Administrative Assistant to join our litigation team and support our Assistant General Counsel in our Juno Beach office.Key Responsibilities:Assist with case files, evidence books, and hearing preparation, including witness lists, discovery, and exhibits.Prepare...

  • Law Firm Bookkeeper

    3 hours ago

    Delray Beach, Florida, United States Robes Law Group, PLLC Full time

    Job DescriptionWe are seeking a highly skilled and detail-oriented professional to manage the day-to-day financial operations of our law firm. This is an excellent opportunity to join a team that values courtesy, honesty, and respect toward employees and clients.2+ years of experience as a law firm bookkeeper is required.Our compensation package includes...

  • Accounts Administrator

    2 hours ago

    Boynton Beach, Florida, United States Morguard Full time

    Job SummaryMorguard is a leading real estate company with a strong presence in North America. We are seeking an experienced Accounts Administrator to join our team.The successful candidate will be responsible for collecting various forms of revenue from tenants, as well as performing data input and reporting functions for a specified portfolio of retail...

  • Administrative Support Specialist

    1 week ago

    Fernandina Beach, Florida, United States U.S. Physical Therapy Full time

    Clinic:Advance Rehabilitation Physical Therapy is a leading provider of physical therapy services. We are dedicated to delivering exceptional care to our patients and are seeking a highly skilled and motivated Office Assistant to join our team.Position:We are looking for an Office Assistant to provide administrative support to our clinic. The ideal candidate...

  • Staff Accountant

    2 days ago

    Deerfield Beach, Florida, United States Ledgent Finance & Accounting Full time

    Job Title: Junior Staff AccountantWe are seeking a highly skilled Junior Staff Accountant to support our Accounting Team.Key Responsibilities:Provide daily support to the Accounting Team, ensuring accurate and timely financial transactions.General ledger, accounts payable, and accounts receivable management.Code invoices, post payments, and perform 3-way...

  • Payroll Accountant for Management Consulting Firm

    4 weeks ago

    West Palm Beach, Florida, United States SilverWave Inc Full time

    About the RoleWe are seeking a skilled Payroll Accountant to join our team at SilverWave Inc, a management consulting firm. As a Payroll Accountant, you will play a crucial role in advising clients on matters related to payroll, preparing payroll for our clients, and accompanying income tax and social security audits.Key ResponsibilitiesAdvise clients on...

  • Administrative Support Specialist

    3 weeks ago

    Fernandina Beach, Florida, United States U.S. Physical Therapy Full time

    Clinic:Advance Rehabilitation Physical Therapy is a leading provider of physical therapy services.Position:Office AssistantLocation:Fernandina, Florida Employment Type:Full-TimeExperience:1 Year PreferredAbout Us:Advance Rehabilitation is dedicated to delivering exceptional patient care and providing a supportive work environment for our staff. As an Office...

  • Legal Administrative Assistant

    2 weeks ago

    Vero Beach, Florida, United States Dean Mead Full time

    Job Title: Legal Administrative AssistantWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Dean Mead. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our Vero Beach office.Responsibilities:Maintain accurate and up-to-date paper and electronic files in...

  • Accounting Professional

    1 day ago

    West Palm Beach, Florida, United States Local CPA Firm Full time

    Job Opportunity: Full Charge BookkeeperWe are seeking an experienced Full Charge Bookkeeper or Para-Professional to join our team at Local CPA Firm in St. Augustine. This role will involve handling key accounting functions, including:Preparing journal entries and reconciliationsManaging payroll processing, including entering hours and generating ACH...

  • Administrative Assistant

    3 weeks ago

    Pompano Beach, Florida, United States Restaurant Depot Full time

    Administrative Assistant/Cashroom ManagerJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant/Cashroom Manager to join our team at Restaurant Depot. As a key member of our branch staff, you will be responsible for providing exceptional administrative support, managing cashroom operations, and ensuring the smooth...