Office Support Specialist

3 weeks ago

Lakewood, Washington, United States City of Lakewood Full time
Job Summary

This is an AFSCME represented position. The City participates in the Public Employees Retirement System (PERS). This posting will be open until filled or further notice.

Key Responsibilities
  • Provide technical, complex, and specialized office support to the Legal department and/or programs.
  • Work independently under broad guidelines and handle a wide variety of situations.
  • Apply detailed organizational or program knowledge to make decisions and take actions.
  • Learn technical and specialized rules, regulations, policies, procedures, and activities related to the department.
  • Compose, type, and prepare correspondence, memoranda, reports, forms, and other documents.
  • Monitor and maintain departmental and/or project expenditures.
  • Process and track purchase orders and invoices.
  • Collect fees, fines, and other monies via cash and/or debit/credit card.
  • Update and maintain the department or program's section of the City website and/or intranet.
  • Provide information and services to City departments and staff, various agencies and organizations, as well as the general public.
  • Maintain calendars and schedules of activities, meetings, and various events for department staff.
  • Create, prepare, and maintain a variety of records, logs, and files.
  • Prepare and coordinate travel arrangements for staff and maintain records of travel itineraries.
  • Attend meetings, record meeting proceedings, and prepare minutes as assigned.
  • Answer, screen, and direct phone calls; take messages and refer callers to appropriate departments and/or staff.
  • Receive and assist guests with questions, as well as requests for information and forms.
  • Prepare outgoing mail; review and distribute incoming mail, discard items not requiring supervisor or staff review.
  • Requisition office supplies to maintain an adequate stock.
  • Keep supervisor and department staff informed of significant and important matters requiring review or action.
Requirements
  • Must be at least 18 years of age.
  • Graduation from high school or equivalent.
  • Three (3) years of increasingly responsible office, receptionist, and clerical experience.
  • Valid Washington State driver's license.
Benefits

The City of Lakewood offers a comprehensive benefits package, including medical, dental, and vision insurance, as well as a retirement plan and paid time off.

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