Office Coordinator
4 hours ago
Ascent Law LLC is seeking a highly organized and detail-oriented individual to fill the role of Office Assistant. This position will play a crucial role in supporting the day-to-day operations of our office, ensuring the smooth flow of administrative tasks and providing exceptional customer service to our clients.
Key Responsibilities:
- Greet clients and visitors, directing them to the appropriate person or department
- Answer incoming calls, directing them to the appropriate person or taking messages
- Manage and distribute incoming and outgoing mail, packages, and documents
- Create, organize, and maintain physical and digital filing systems
- Assist with preparation and filing of legal documents
- Schedule appointments and manage the attorney's calendar
- Perform general clerical duties, including photocopying, scanning, and data entry
- Assist with billing and collection procedures
- Maintain a clean and organized office environment
- Perform other administrative tasks as assigned by the office manager or attorneys
Requirements:
- High school diploma or equivalent
- 2+ years of experience in an office setting
- Strong organizational and time management skills
- Excellent communication and customer service skills
- Proficient in Microsoft Office and general computer skills
- Ability to handle sensitive and confidential information with discretion
- Attention to detail and ability to multitask in a fast-paced environment
- Previous experience in a legal setting is a plus, but not required
Benefits:
Paid time off, paid holidays, sick time, and IRA match.
Schedule Requirements:
Monday - Friday, 9am to 5pm or 8am to 5pm, with a 1-hour lunch.
EEOC Statement:
Ascent Law LLC is an equal opportunity employer and is committed to creating an inclusive and diverse work environment for all employees.
We value and celebrate the unique backgrounds, experiences, and perspectives of our team members and welcome applicants of all ages, genders, races, religions, sexual orientations, and abilities to apply for this position.
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