Executive Administrative Support Associate

2 weeks ago


Strongsville, Ohio, United States Viccarone Heating & Air Conditioning Full time

We are seeking an exceptional Executive Administrative Support Associate to join our team at Viccarone Heating & Air Conditioning. This dynamic role offers a unique blend of administrative support, customer service, and office management responsibilities.

Job Summary

The successful candidate will provide comprehensive administrative support to the corporate Owner-Team and General Manager, as well as direct support to Department Managers and sales staff.

Duties will include performing secretarial functions, general clerical assistance, preparing promotional material, monitoring office supplies, and acting as backup for the Receptionist.

Responsibilities
  • Provide administrative support to the corporate Owner-Team and General Manager, including preparation of tailored correspondence, answering calls, scheduling appointments, and mail distribution
  • Perform general clerical assistance in support of the sales staff, including preparing letters, bids, contracts, and typing
  • Assist in the preparation for corporate or corporate-sponsored business meetings
  • Monitor and maintain office supplies, including inventory management and ordering
  • Act as backup for the Receptionist
Requirements
  • High school diploma
  • Experience in modern business office clerical roles, including mail distribution
  • Proven ability to type 40 or more WPM on a word processor
  • Demonstrated ability to quickly learn new software and technology, with proficiency in Microsoft Office, Adobe Photoshop, SAP, and social media platforms
  • Excellent interpersonal and verbal communication skills, including advanced customer service skills
  • Ability to work under time and backlog pressure for extended periods
Benefits

We offer a competitive salary range of $45,000 - $60,000 per year, depending on experience, plus benefits that include:

  • 401(k) plan with company match
  • Competitive health insurance options
  • Paid time off and holidays
  • Opportunities for advancement and professional growth


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