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Reception and Administrative Support Specialist

2 months ago

Atlanta, Georgia, United States Gate Precast Company Full time

Front Office Administrative Coordinator

We are seeking a diligent Administrative Coordinator to handle a range of office support and clerical tasks. The role involves assisting our management team and staff, facilitating daily office operations, and overseeing various administrative functions.

Key Responsibilities:

  • Manage incoming calls and coordinate messages effectively.
  • Organize and maintain both current and archived files, ensuring the file storage area is orderly.
  • Schedule meetings and accurately document minutes.
  • Maintain and update contact lists.
  • Track sample requests and respond to customer inquiries regarding samples.
  • Oversee the packaging and shipping processes for samples.
  • Collaborate with Project Management on template coordination and installations.
  • Prepare initial folders for customers.
  • Gather shipping estimates, arrange and confirm shipping schedules, and ensure client readiness for deliveries.
  • Manage the cleanliness and organization of the sample room, including inventory oversight.
  • Welcome showroom visitors and assist with tours.
  • Ensure the front office area remains tidy and organized.
  • Provide assistance with payroll tasks.
  • Perform additional duties as assigned.

Work Schedule: Monday to Friday

Qualifications:

  • High School diploma or GED is required.
  • Some college coursework is preferred.

Benefits:

GATE offers competitive compensation and a comprehensive benefits package, which includes medical, dental, and vision plans, life and accident insurance, a 401(k) plan with company matching, educational reimbursement, an employee assistance program (EAP), paid vacation and sick leave, regular holidays, and more.

Equal Opportunity Employer: GATE Precast is dedicated to fostering a diverse workplace and is proud to be an equal opportunity employer, welcoming all qualified individuals without regard to race, color, sex, religion, national origin, age, disability, marital status, sexual orientation, veteran status, or any other protected status, in accordance with applicable laws.

Compensation: Hourly pay structure.