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Administrative Coordinator

2 months ago

Malvern, Arkansas, United States Infinia Search Inc Full time
Job Overview

This role is a contract position with the possibility of extension.


Position:
Administrative Coordinator

Compensation:
$25 per hour

Work Arrangement:
Hybrid schedule with remote work on select days.

Key Responsibilities
  • Manage incoming calls, relay messages, and ensure continuous telephone support with fellow administrative personnel.
  • Organize meetings, confirm venues, inform participants, and monitor attendance. Arrange travel logistics and procure refreshments as needed.

Administrative Duties
  • Adhere to established protocols while exercising independent judgment when necessary. Mentor less experienced administrative team members.
  • Draft and prepare various documents including memos, correspondence, reports, meeting notes, presentations, and other materials.
  • Maintain the calendar for the department and its leadership.
  • Oversee the ordering and inventory of office supplies, ensuring budget compliance.
  • Engage in special projects and undertake additional responsibilities as assigned.
Qualifications

At least three years of administrative or related experience, ideally within a medium to large corporate environment.

  • High school diploma or equivalent experience; an Associate's degree or relevant qualification is preferred.
About Us

We are Infinia Search, a relationship-focused recruitment firm dedicated to demonstrating how talent, ambition, curiosity, and a relentless work ethic can yield exceptional outcomes for both our clients and candidates.