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Contract Coordinator
2 months ago
Bernhard LLC is seeking a highly organized and detail-oriented Contract Administrator to join our team. As a key member of our operations team, you will play a critical role in ensuring the smooth execution of our contracts and subcontracts.
Key Responsibilities- Review and coordinate the review of all incoming contracts, subcontracts, and vendor agreements, ensuring timely turnaround and accuracy.
- Process and track all contracts, subcontracts, and vendor agreements, maintaining accurate records and ensuring compliance with company procedures.
- Coordinate with project managers, estimators, and safety personnel to ensure bid, scope, and other issues are addressed and reviewed contracts are submitted to upper management for approval.
- Procure insurance and bonding for projects as required by contract, ensuring compliance with company policies and procedures.
- Coordinate issue and renewal of all state and local licenses, insurance certificates, and bonds as required, ensuring timely completion and accuracy.
- Ensure compliance with local, state, federal, and governmental regulations and laws governing business operations, including various business licenses.
- Coordinate turn-over meetings for all awarded contracts and subcontracts with performance terms over 30 days and a value in excess of $500, ensuring a smooth transition and accurate documentation.
- Coordinate closeout meetings for all contracts and subcontracts with performance terms over 30 days and a value in excess of $500, ensuring accurate documentation and closure.
- Perform administrative functions, including documentation and record-keeping, as requested by management.
- Review proposed subcontracts and ensure proper processing, including insurance requirements, authorization to sublet, and any change orders issued to a subcontractor.
- Review for compliance of all Change Orders as submitted by project managers, ensuring follow-up and accurate documentation.
- Establish and administer standard filing procedures for project contract files, ensuring accurate and timely documentation.
- Perform other job tasks as requested by management, using good judgment and initiative to perform duties.
- Represent Bernhard LLC proudly in a professional and pleasant manner, acting as a team member and contributing to a positive work environment.
- Effective verbal and written communication skills.
- Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
- Knowledgeable with database management systems.
- Basic knowledge of Microsoft Office.
- Ability to multitask and perform duties outside of the scope of work when necessary.
- High school diploma or equivalent.
