Administrative Support Specialist

3 days ago


Honolulu, Hawaii, United States University of Hawai'i Full time
Job Summary

We are seeking an experienced Administrative Support Specialist to join our team at the University of Hawai'i. The successful candidate will provide administrative support to the Associate Dean for Extension, ensuring the smooth operation of the office and contributing to the success of our Cooperative Extension programs.

Key Responsibilities
  • Provide administrative support to the Associate Dean, including scheduling appointments, coordinating meetings, and preparing reports.
  • Manage the office's daily operations, including handling correspondence, maintaining files, and ensuring compliance with university policies and procedures.
  • Coordinate events and meetings, including making travel arrangements and preparing materials.
  • Assist with the development and implementation of Extension programs, including preparing reports and presentations.
  • Provide support to the Associate Dean in their professional development, including organizing meetings and events.
  • Manage contracts and financial transactions, including preparing and submitting reports.
  • Represent the Associate Dean's office in interactions with internal and external stakeholders.
Requirements
  • Baccalaureate degree in business, liberal arts, communications, or related field.
  • 1 year of progressively responsible professional experience in business, agriculture, sciences, or related field.
  • Functional knowledge of business management principles, practices, and techniques.
  • Ability to recognize problems, identify possible causes, and resolve issues.
  • Excellent communication and interpersonal skills.
  • Ability to operate a personal computer and apply word processing, spreadsheet, and presentation software.
Preferred Qualifications
  • Knowledge of CTAHR's programs and Cooperative Extension.
  • Experience with Salesforce, Pardot, Canva, and Microsoft Office.
  • Knowledge and experience with UH fiscal systems such as Concur, KFS, and RCUH financial.
How to Apply

Please submit your application through NeoGov, including a cover letter, resume, and names and contact information for at least three professional references.



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