Administrative Support Professional

3 days ago


Pompano Beach, Florida, United States Institute of Inspection , Cleaning and Restoration Certification Full time
Job Overview

The Administrative Assistant role is a dynamic position that plays a critical support function in our business operations. As an integral part of our team, you will be responsible for providing administrative assistance to our management team and staff members. Your tasks will include processing invoices, collecting payments, customer service follow-up, answering phones, using multiple types of software, and interfacing with customers and suppliers. Experience with Outlook and Excel are essential skills for this role.

Responsibilities
  • Prepare correspondence, memoranda, reports, etc.
  • Initiate routine and non-routine correspondence.
  • Book travel and reconcile expense reports.
  • Answer telephone calls, greet visitors, and resolve routine and complex inquiries.
  • Schedule appointments & meetings.
  • Enter new jobs into ServiceMaster CRM, capturing relevant customer and job information.
  • Utilize the assistance of one or more support staff members on a reporting or project basis.
  • Operate a personal computer and appropriate software packages or its equivalent.
  • Follow up with customers on work performed.
  • Call customers to collect payments.
  • Assist other departments within the company.
  • Understand ServiceMaster operating systems and the services we offer.


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