Operations and Management Specialist

4 weeks ago

Alexandria, Virginia, United States ANSER Full time

Job Overview

ANSER is seeking an Operations and Management Analyst to support the Office of the Deputy Assistant Secretary of Defense for Chemical and Biological Defense (ODASD(CBD)) and their oversight of the Chemical and Biological Defense Program (CBDP). In this role, you will support the overall staff action processes, workflow, and office management processes that enable the ODASD(CBD) to perform its mission.

Key Responsibilities

  • Maintain up-to-date knowledge of current functions, missions, roles, and interrelationships of the Office of the Secretary of Defense staff, particularly the Office of the Under Secretary of Defense for Acquisition and Sustainment's staff, as they pertain to staff actions.
  • Support the operations and management functional area of the ODASD(CBD), as required, including personnel security, physical security, facilities management, task management, correspondence management, records management, supply requisitions, training, and awards.
  • Review and assist with the development of all written communications within the ODASD(CBD) to ensure messaging consistency and compliance with format and grammatical rules.
  • Draft correspondence for the ODASD(CBD), as needed.
  • Utilize the Correspondence and Task Management System (CATMS) in support of the staffing and coordination of ODASD(CBD) written communications within the DoD.
  • Provide subject matter expertise to assist action officers with CATMS and the development of packages, as needed.
  • Prepare and coordinate personnel packages, as needed.
  • Support the requisition of supplies, equipment, and furniture.
  • Prepare awards and promotion ceremony functions, as needed.
  • Coordinate the transmission of office personnel security clearances/visit requests to US Government Agencies, the Services, and International Partners and the receipt of visit requests for incoming personnel and visitors.
  • Ensure physical security of the spaces, including adding and deleting access to alarm and swipe access to an Open Storage Classified workspace.
  • Conduct in/out-processing of all personnel, including civilian, military, contractor, and members of multiple fellowship programs.
  • Request computer account creation for NIPR, SIPR, and JWICS accounts, as required.
  • Support Freedom of Information Act/Mandatory Declassification Review (FOIA/MDR) requests, as needed.

Requirements

  • Possess an active Top Secret/SCI security clearance.
  • Bachelor's degree and 10+ years of experience or 15+ years of related experience without a bachelor's degree.
  • Experience working with, briefing, and engaging General Officer/Flag Officer/SES-level personnel.
  • Demonstrated ability to communicate skills, both written and oral.
  • Demonstrated organizational skills with attention to detail.

Preferred Qualifications

  • Recent experience with CATMS.
  • Experience working with DoD correspondence.
  • Ability to work in a fast-paced office with a high operational tempo.
  • Ability to work independently with limited information.

Disclaimer

ANSER is proud to be an Equal Opportunity Employer. We seek individuals from a broad variety of backgrounds with varying levels of experience who have a desire to do meaningful work. We recruit, employ, train, compensate, and promote regardless of race, color, gender, gender identity, religion, national origin, ancestry, disability, age, veteran status, sexual orientation, or any other characteristic protected by law.

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