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Office Support Specialist

2 months ago

Sarasota, Florida, United States Benderson Development Company, LLC Full time
Job Overview

As an Office Support Specialist at Benderson Development Company, LLC, you will be instrumental in maintaining the efficient operation of our property management division. Your role will encompass a variety of administrative tasks, focusing on document management, information compilation, and material distribution.

Key Responsibilities:

  • Process a significant volume of purchase orders and work orders, ensuring all invoices are accurate and complete.
  • Develop a comprehensive understanding of our purchase order system and general ledger coding to streamline invoice processing.
  • Respond promptly and professionally to inquiries from vendors and tenants, managing service calls and ensuring satisfactory resolution of issues.
  • Assist in the preparation of bid documents, solicit bids, and conduct bid analysis to enhance vendor management.
  • Create maintenance letters and other standard correspondence, ensuring consistency and accuracy in all communications.
  • Perform additional tasks as required, including support for special projects.

Qualifications:

  • Proficiency in Microsoft Office is essential, particularly advanced skills in Excel, along with experience in Word and PowerPoint.
  • Excellent written and verbal communication abilities, with a talent for engaging effectively with a diverse range of stakeholders.
  • Highly organized and detail-oriented, capable of managing multiple tasks and deadlines efficiently.
  • Self-driven and results-oriented, with a proactive approach to resolving challenges.
  • Experience with Bluebeam is preferred, facilitating effective document management and collaboration.