Office Operations Associate
3 weeks ago
**Responsibilities**
As an Administrative Assistant at Spectrum Health & Human Services, your primary duties will include:
- Maintaining a neat and organized workspace, ensuring all necessary materials and supplies are readily available.
- Processing incoming and outgoing mail, picking up and delivering mail to the post office daily.
- Preparing business letters, memorandums, and other documents as requested by Executive Leadership, HR, Finance, Billing Department, supervisors, etc.
- Answering telephone calls, directing them to the appropriate person, and greeting administrative visitors.
- Ordering and tracking office supply inventory and equipment, including placing specialized orders for catering, agency merchandise, etc.
- Performing general office upkeep, including stocking and maintaining a clean breakroom.
- Operating office machines and instructing others in their use.
- Uploading documents and performing data entry into SharePoint.
- Managing faxes via Updox and distributing documents to the correct department.
- Using electronic health records to locate client information.
**Requirements**
To be considered for this role, you must have:
- A High School Diploma or equivalent, with an Associate's Degree preferred.
- 2 years of work experience in a related field, preferably with a valid Driver's License and acceptable driving record.
**Work Environment**
This full-time position is located at 227 Thorn Avenue, Orchard Park, NY. We offer a supportive and collaborative work environment, with opportunities for professional growth and development.
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