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Customer Service Operations Lead
2 months ago
Position Overview:
Under minimal oversight, oversee and mentor designated personnel in a customer service operations setting. Ensure the effective execution of responsibilities by delegating tasks and monitoring their completion, tracking objectives, and providing constructive feedback to the Customer Service Center (CSC) team. Collaborate with management and the team to fulfill the CSC's strategic goals and targets. Formulate and implement operational protocols, coordinate staff training initiatives, assess employee performance, act as a liaison for operational challenges, and address customer inquiries and escalations. Supervise and guide a team of state employees while supporting contractors at various retail center locations to enhance customer loyalty. Flexibility in scheduling is required.
Key Responsibilities:
Formulate and execute strategies to achieve departmental objectives and Key Performance Indicators. Analyze operational statistics, reports, or data. Oversee and coordinate daily operations of the Peach Pass Retail Center and its satellite locations. Track the progress and productivity of assigned personnel to assess employee performance, ensuring that daily and monthly performance metrics are achieved. Provide training to staff on effective methods and procedures for completing assignments, resolving issues, and ensuring customer satisfaction. Monitor retail locations to evaluate individual demeanor, technical accuracy, and adherence to company policies and procedures; offer feedback as necessary. Ensure compliance with all requirements, including dress code and attendance policies. Serve as a liaison for operational challenges and technology systems. Conduct research to prepare, maintain, and submit necessary reports and records. Assist in developing and implementing process enhancements and operational modifications aimed at improving the effectiveness and efficiency of customer service center retail locations.Management Interaction:
Engage with upper management to provide status updates, budget information, recommendations, and alerts regarding issues. Discuss support needs and present suitable recommendations to meet these requirements. Develop efficient upgrade plans and submit necessary background and budget information to support these plans according to established standards. Conduct meetings with vendors and/or management to exchange relevant information and provide knowledgeable suggestions regarding the direction for system support and upgrades. Collaborate with other division and department members to resolve issues promptly.Professional Development:
Maintain a high level of job skills by attending and completing various seminars and training courses, as well as reviewing relevant literature. Plan personal training needs with a supervisor in a timely manner. Attend and complete training courses and seminars according to the established schedule and availability. Stay updated by reading professional periodicals and technical manuals to maintain current knowledge. Provide thorough training to less experienced employees in various tasks and procedures as directed by management. Communicate information clearly and understandably. Maintain expert-level knowledge of applicable laws, rules, regulations, policies, and procedures. Integrate knowledge of new trends and developments into section policies and procedures and recommend related organizational changes.Human Resources Management:
Conduct interviews and make appropriate selection recommendations following applicable rules and policies. Identify staff training and development needs and ensure timely job-related instruction is provided. Assign appropriate tasks to supervised employees, considering available resources and workload. Manage staff in utilizing software applications for processing orders, invoices, project oversight, and resolving escalated customer issues. Develop annual employee performance plans, conduct evaluations, and provide ongoing feedback and coaching. Monitor and approve staff leave usage while ensuring adequate coverage. Review, recommend, and/or initiate personnel actions according to applicable policies and guidelines. Identify alternatives and attempt to resolve issues before formal grievance filing, advising employees on appropriate grievance procedures. Conduct internal audits, investigations, and mediations as necessary.Interdepartmental Interaction:
Treat all state personnel fairly, ensuring no preferential treatment. Communicate accurate information courteously, demonstrating a willingness to assist. Accept responsibility for mistakes and take corrective action to prevent recurrence. Utilize established communication channels appropriately. Provide constructive feedback without undue criticism. Appreciate diverse approaches, cultures, personalities, and viewpoints in communication.Additional Duties:
Perform other responsibilities as assigned by management.
Minimum Qualifications: At least four (4) years of direct customer service experience at the entry level or equivalent position OR two (2) years of lead/supervisory experience in a similar role in customer service AND/OR completion of a four-year degree from an accredited institution AND two (2) years of lead/supervisory experience in a customer service role. Strong interpersonal skills, ability to multitask, and a commitment to a team-oriented environment are essential. Candidates must be organized, detail-oriented, and possess strong interpersonal skills for engaging with a diverse range of clients. Being goal-oriented and adaptable to the agency's daily needs is also a minimum requirement. A current, valid Class C Driver's License, a clean driving record, and certification to operate motor vehicles are necessary.
Additionally, candidates must embody the core values of Customer Focus, Integrity, Collaboration, Innovation, and Diversity.
A bachelor's degree from an accredited institution AND three years of lead/supervisory experience in a customer service setting OR five years of lead/supervisory experience in a customer service environment OR two years of experience at the lower level Customer Service Representative 3 (GST122) or equivalent position is required.