Administrative Assistant

2 days ago


Katy, Texas, United States UTHealth Full time
Job Title: Senior Administrative Assistant

We are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at UTHealth Houston. As a key member of our administrative staff, you will provide exceptional support to our department, ensuring the smooth operation of our daily activities.

Job Summary:

The Senior Administrative Assistant will be responsible for providing general and varied administrative support to a department or group of professionals under general supervision. This role will involve performing work that is varied and generally administrative and/or project-oriented, requiring the use of initiative and independent judgment.

Key Responsibilities:
  • Resolves routine inquiries and questions and responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor.
  • Composes correspondence and memoranda; prepares graphs, tables, and manuscripts; prepares reports and presentation materials.
  • Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.
  • Develops filing systems; maintains files, records, and reports for assigned area.
  • Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.
  • Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures.
  • May be responsible for or assisting with data entry and basic processing for the financial and/or human resources systems.
  • Screens calls and emails and receives and directs visitors.
  • Retrieves information from departmental and/or project records and may produce reports with analysis.
  • Regularly handles confidential information and sensitive issues.
  • Provides guidance and direction to lower-level staff and is held accountable for their work.
Requirements:
  • Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint, and Outlook is required.
  • Use of University financial systems may be required.
  • High school diploma or equivalent required. Associates degree preferred.
  • Five (5) years related work experience required. May substitute required experience with equivalent years of education beyond the minimum education requirement.
  • Prior experience with scheduling, maintaining calendars, and travel itineraries required.
  • Prior experience preparing meeting materials or general reports preferred.
Working Conditions:

This role requires the ability to work in a fast-paced environment and to prioritize multiple tasks and responsibilities. The successful candidate will be able to maintain confidentiality and handle sensitive information with discretion.

UTHealth Houston is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive and respectful work environment that values diversity and promotes equal opportunities for all employees.



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