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Senior Administrative Assistant

1 month ago

Katy, Texas, United States UTHealth Full time
Job Title: Senior Administrative Assistant

We are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at UTHealth Houston. As a key member of our administrative staff, you will provide exceptional support to our department and contribute to the success of our organization.

Job Summary:

The Senior Administrative Assistant will provide general and varied administrative support to a department or group of professionals under general supervision. This role will perform work that is varied and generally administrative and/or project-oriented with general analysis. The successful candidate will use initiative and independent judgment to resolve routine inquiries and questions, respond to non-routine correspondence or telephone contacts, and compose correspondence and memoranda.

Key Responsibilities:
  • Provides administrative support to departmental staff, including scheduling meetings, preparing reports, and maintaining calendars and travel itineraries.
  • Assists with grant and contract materials, including preparing reports and presentation materials.
  • Develops and maintains filing systems, records, and reports for assigned areas.
  • Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.
  • Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures.
  • Screens calls and emails, receives and directs visitors, and retrieves information from departmental and/or project records.
  • Provides guidance and direction to lower-level staff and is held accountable for their work.
Requirements:
  • Advanced working knowledge of standard Office Software, including Word, Excel, PowerPoint, and Outlook.
  • Use of University financial systems may be required.
  • High school diploma or equivalent required; Associates degree preferred.
  • Five (5) years related work experience required; may substitute required experience with equivalent years of education beyond the minimum education requirement.
Benefits:

UTHealth Houston offers a comprehensive and competitive benefits package, including 100% paid medical premiums for full-time employees, generous time off, and a retirement/pension plan. We also offer work/life services, including free financial and legal counseling, free mental health counseling services, and gym membership discounts.

Equal Employment Opportunity Statement:

UTHealth Houston is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status, or any other basis prohibited by law or university policy.