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Legal Assistant IV

2 months ago

Fort Lauderdale, Florida, United States State of Florida Full time
Job Summary

We are seeking a highly skilled and experienced Legal Assistant IV - SES to join our team at the Office of the Attorney General. As a key member of our Statewide Prosecution Unit, you will play a critical role in supporting our attorneys and staff in the preparation and management of legal cases.

Key Responsibilities
  • Draft, edit, and prepare legal documents under the supervision of attorneys and staff.
  • Prepare routine correspondence based on pre-approved document templates.
  • Calendar deadlines in accordance with applicable rules of procedure.
  • Electronically file documents with courts.
  • Assist in the processing and maintenance of all electronic media, including e-filings and evidence.
  • Update case management systems and notes, and assist with data collection and reports.
  • Maintain and file all records and reports on case activity and prepare any necessary statistical reports.
  • Maintain internal case dockets and case files.
  • Secure supplemental case information.
  • Coordinate services needed for proceedings, such as transportation, pre-trial waiting areas, and translation services.
  • Assist agency law enforcement with scanning documents.
  • File exhibits provided by agency law enforcement investigators.
  • Assist with coordination of service of process and subpoenas.
  • Assist with obtaining transcripts and court records.
  • Transcribe dictation as needed.
  • May accompany attorneys to court and assist as required.
  • Coordinate meetings, depositions, and court appearances, including space, time, place, and notification of all participants.
  • Assist victims and witnesses.
  • Assist with agency law enforcement discovery preparation.
  • Generate subpoenas and update case management systems from returns.
Requirements
  • A high school diploma or equivalency.
  • Four (4) years of secretarial/clerical experience.
  • Two (2) year degree or certificate in Paralegal Studies or related field may substitute for two (2) years of required experience.
  • Minimum of one (1) year experience must be in a similar position within the Office of the Attorney General, similar large legal organization, large corporate entity, or legal department of state or federal government agency.
Preferred Qualifications
  • Criminal legal secretarial experience.
Benefits

As a State of Florida employee, you will enjoy a comprehensive benefits package, including annual and sick leave, nine paid holidays, and one personal holiday per year. You will also have access to state group insurance coverage options, retirement plan options, flexible spending accounts, tuition waivers, and more.

Please note that all applicants must submit a complete and accurate application profile, including dates of service, reason for leaving, and detailed information about work experience. Additionally, applicants must ensure that all employment and/or detailed information about work experience is listed on the application, including military service, self-employment, job-related volunteer work, internships, etc. Gaps in employment must be explained.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation must notify the agency hiring authority and/or People First Service Center in advance to allow sufficient time to provide the accommodation.