Construction Legal Assistant

4 weeks ago

Fort Lauderdale, Florida, United States Beacon Hill Full time
Job Title: Construction Legal Assistant - Litigation Support

Job Summary:
Beacon Hill is seeking an experienced Construction Legal Assistant to support our litigation team. The ideal candidate will have a minimum of 5 years of experience in a similar role and excellent proofreading, document formatting, and redlining skills.

Responsibilities:
  • Create, format, edit, and proofread Word documents, Excel spreadsheets, and PowerPoint presentations.
  • Format briefs, pleadings, correspondences, and other legal documents.
  • Prepare shells for attorneys in preparation for all motions, discovery, and trial documents.
  • Prepare notebooks, exhibits, and other documentation as assigned.
  • File legal documents with state and federal courts (e-filing knowledge is a must).
  • Proofread and cite-check legal briefs, while creating a Table of Contents and Table of Authorities.
  • Prepare and edit AIA contracts and custom contracts.
  • Prepare for trial by assisting paralegals and attorneys.
  • Perform a variety of administrative functions such as conflict checks, opening new matters, closing matters, preparing engagement letters, creating and filing expense reports, entering attorney time, preparing travel arrangements, and assisting with business development and firm projects.
  • Organize, update, and maintain paper and electronic client files.
  • Prepare and maintain pleading indexes within the document management system.
  • Maintain attorney(s) calendars and emails through Outlook (i.e., scheduling appointments, calendaring); maintain calendar for trial and discovery deadlines.
  • Manage and organize client contact lists in Outlook and the Marketing database; assist in supporting business development needs.
  • Coordinate and schedule meetings, conference calls, Zoom calls, and depositions.

Qualifications:
  • Minimum of 5 years of experience.
  • Experience with federal and state court procedures and e-filing requirements.
  • Excellent proofreading, document formatting, and redlining skills.
  • Excellent verbal and written communication skills.
  • Working knowledge and proficiency in using Microsoft Office Suite.
  • Punctual, meticulous, proactive, reliable, and self-motivated.
  • Ability to manage time, plan, and prioritize various assignments/projects simultaneously, and communicate with team members to resolve conflicting priorities.
  • Team player, willing to support other firm members.
  • Ability to work in both an independent and team environment.
  • Experience with Worksite/Filesite document management system.
  • Flexibility to work overtime during the week and weekends, as needed.

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