Administrative Business Manager

3 weeks ago


San Francisco, California, United States BlackRock Services Full time
Company Overview
We are BlackRock Services, a global leader in the financial services industry. Our mission is to help more and more people experience financial well-being. We achieve this by providing innovative investment solutions and exceptional client service.

At BlackRock, we are committed to creating an environment where our colleagues feel welcomed, valued, and supported. This includes offering a wide range of benefits, including a strong retirement plan, tuition reimbursement, comprehensive healthcare, and flexible time off.

We operate a hybrid work model that enables a culture of collaboration and apprenticeship, while supporting flexibility for all employees. We require at least 4 days in the office per week, with the flexibility to work from home 1 day a week.

As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

Salary
The estimated salary for this position is $110,000 - $130,000 per year, which is equivalent to $52.88 - $62.79 per hour. Additionally, employees are eligible for an annual discretionary bonus and benefits including healthcare, leave benefits, and retirement benefits.

About the Role
We are seeking a dynamic Administrative Professional to join our team and support senior leadership. The ideal candidate is a professional who has experience supporting senior leaders in a fast-paced global firm. The candidate will be responsible for calendar management, supporting office operations, and coordination of events and team activities.

Key Responsibilities:
  • Manage daily calendars for senior leaders, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
  • Arrange and reserve conference rooms, catering, audio/video and other services as needed for meetings and conferences.
  • Coordinate travel arrangements and submit expense reports in an efficient manner using Concur for senior leaders.
  • Phone coverage for global leader.
  • Drive key team activities and events (such as team meetings, strategy sessions, conferences, ordering supplies and social events).
  • Handle tasks proactively and efficiently to ensure seamless coverage for all supported staff.
  • Build and maintain good business relationships with executives and administrative staff across the organizations.
  • Complete ad hoc administrative requests in a timely and detailed manner.

Qualifications:
  • 10+ years of administrative experience, preferably at a large global organization in the financial services industry.
  • Ability to work independently and assume additional responsibilities as the need arises.
  • A positive and can-do attitude.
  • Desire and ability to provide outstanding service to internal and external clients.
  • Maintains focus with sense of urgency, while upholding respect for others.
  • Proven track record to managing competing priorities and meeting tight deadlines.
  • Excellent communication skills (written and verbal).
  • Strong computer skills (MS Word, Excel, PowerPoint, Outlook).
  • A high level of attention to detail.
  • Discretion in handling confidential information in all aspects of work.
  • Bachelors degree is strongly preferred.
  • In office five days per week.


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