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Purchasing Assistant

2 months ago

Rochester, New York, United States DDS Companies Full time

Job Summary:

The Procurement Specialist will be responsible for supporting the Purchasing team in the effective management of procurement activities. Primary responsibility will be for the maintenance of direct and indirect purchase orders based on the requirements from internal requestors.

Key Responsibilities:

  • Support the Purchasing team in vendor onboarding and procurement process.
  • Manage incoming contracts/purchase orders from internal requestors within the procurement software.
  • Complete details of purchase orders so that they may be submitted into procurement software. Review requests for accuracy and initiate the approval process. Other actions required after the purchase request is complete and the purchase orders are issued include but are not limited to, confirming the receipt of goods or services, validating invoices, etc.
  • Assign requests to the appropriate individual within the system, following the category management guidelines.
  • Assist with the overall flow of purchase requests/purchase orders, identify potential issues in the process, and assist requestors with questions as requested.
  • Ensure details are accurately captured in procurement system (contract type, requester, vendor details, requested date, project coding, etc.).
  • Help collect and report contracting metrics for monthly and quarterly reporting.
  • Complete all special projects and other duties as assigned.

Requirements:

  • Requires strong attention to detail.
  • Requires the ability to manage a high volume of contract requests in a timely manner.
  • Must have the ability to multi-task under tight deadlines.
  • Strong communication skills, both written and verbal.
  • Ability to think critically and identify process issues/bottlenecks.
  • Ability to operate/learn multiple software systems and follow established guidelines.

Preferred Qualifications:

  • Associates Degree or equivalent work experience.
  • COINS OA software experience a plus.

DDS Companies is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.